Job role

First Ally Trust Microfinance Bank Human Resources and Admin Officer providing HR and Administrative support to the department.

Duties and responsibilities

• Supports recruitment by posting job ads, shortlisting candidates, co-ordinating interviews and support the overall recruitment and hiring process.
• Supports the documentation, orientation and onboarding of new employees.
• Conducts verification, background and reference check on all employees within seven (7) days of resumption.
• Process payroll, pension and benefits in compliance with policy.
• Implements the vacation calendar and ensure compliance.
• Supports the performance appraisal process and employment confirmation.
• Manages the approved training calendar and co-ordinate training activities.
• Maintains an efficient document management system.
• Maintains updated personnel records.
• Co-ordinate employee enrolment in benefits programs such as health insurance, group life insurance, pension etc.
• Provides assistance and information to employees on HR related matters.
• Prepares reports on HR indices and personnel activities.
• Maintains an updated HR database.
• Manages exit processes including exit interviews and payments of terminal benefits.
• Coordinates all HR events.
• Plan and coordinate administrative procedures and systems.
• Monitor inventory of office supplies with attention to budgetary constraints.
• Monitor costs and expenses.
• Develop and maintain an efficient filing and archive system.
• Liaise with service providers and vendors.
• Responsible for ensuring facility management, including utility operation and maintenance across all branches.
• Guide and ensure compliance with all local and laws of the Federal legislation.
• Prepare periodic reports on administrative activities.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Perform any other duties as may be assigned by Management.

Qualifications

• HND/BSc/ in Human Resources or social sciences
• Evidence of completion of Microfinance Certification program.
• Knowledge of human resources processes and best practices
• A strong working knowledge of employment laws and HR regulatory compliance

Skills

• Strong leadership, supervisory and people management skills
• Excellent interpersonal skill
• Aptitude in problem-solving
• Excellent negotiation and communications skills
• Administrative and managerial skills
• Analytical ability and strong attention to detail
• Excellent verbal and written communication skills
• Must be able to prioritize and plan work activities as to use time efficiently
• Proficient in the use of MS Office suit