Job Summary:

We are looking for a reliable and organized Office Assistant to perform a variety of administrative and clerical tasks. The ideal candidate will help ensure the smooth day-to-day operation of our office by supporting staff, managing routine office duties, and assisting with basic data entry and communication tasks.

Key Responsibilities:

Administrative Support

• Assist in daily office operations and provide administrative support to staff.
• Handle phone calls, emails, and other communications professionally.

Filing & Documentation

• Maintain and organize paper and electronic files.
• Prepare, scan, and photocopy documents as needed.

Data Entry

• Input and update records, invoices, and other documents into databases or spreadsheets accurately.
• Verify data for accuracy and completeness.

Scheduling & Coordination

• Help schedule appointments, meetings, and conference room bookings.
• Assist in coordinating travel arrangements and event planning.

Office Supplies & Inventory

• Monitor and manage office supplies inventory.
• Place orders for supplies and ensure timely delivery.

Reception Duties

• Greet and direct visitors, clients, or vendors.
• Maintain a clean and welcoming reception or front desk area.

Mail Handling

• Sort, distribute, and send incoming and outgoing mail and packages.

Support to Other Departments

• Provide general support to other departments as needed.
• Assist in preparing reports and presentations.

Required Skills:

• Good verbal and written communication skills
• Basic computer skills (Microsoft Office: Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Attention to detail and accuracy
• Dependable and punctual
• Ability to maintain confidentiality and handle sensitive information

Qualifications:

• High school diploma or equivalent (Associate’s degree or office administration training is a plus)
• Previous experience in an administrative or clerical role preferred, but not required
• Familiarity with office equipment (e.g., printers, scanners, copiers)