Job Purpose:

• To drive the daily administrative employee related activities that will aid the accomplishment of a highly skilled and talented workforce, high performance, continuous improvement, retention and achievement of the corporate goals.

KEY RESPONSIBILITIES

• Conduct regular employee record update on the HRMS and personnel file.
• Execute monthly payroll processing for outsourced staff.
• Execute Vendor management activities including engagement and vendor payment execution.
• Provide support for Human Capital report scripting.
• Execute employee leave and loan management processes.
• Ensure that work environment safety & health standards are obtained at all times.
• Conduct HMO & group life insurance review processes.
• Prepare HCM letters – offer letters, employee reference letters, confirmation letters, including scripting and engagement of ex-staff reference and correspondences.
• Provide support for the facilitation of industry payroll reviews and benchmarks.
• Provide support for monitoring HCM expense budget.
• Facilitate pre-employment processes, including background checks and medicals.
• Organize new hire onboarding activities – ID Card, workstation creation, system availability, physical access etc.
• Execute ITF regulatory reimbursement.
• Execute staff off-boarding process – benefit/obligation computation, disable domain profile and physical access etc.
• Organize end of month activities (TGIF, In-House Training and Town Hall Meetings).
• Perform any other tasks as may be assigned by the Head,
• Human Capital Management.

KEY PERFORMANCE INDICATORS

• Availability of new hire work system and office space, ID card, and basic work tools 24 hours before resumption.
• Execution of all vendor payments 24 hours after receipt of invoices.
• Achievement of 100% enrollment of employees on the corporate HMO plan 48 hours after resuming.
• Achievement of 100% enrollment of employees on the corporate Group Life Insurance 48 hours after resuming.
• Preparation of HCM letters before 48 hours after request.
• Execution and receipt of approval on monthly staff payroll on or before 21st of every month.
• 100% execution of end of month programs every last Friday of the month.
• Communication of staff exit position at least 1 week before effective date.
• Facilitation of the retrieval of company asset – ID card, work systems and tools, and disable employee domain profile on effective day of exit.
• Achievement of annual ITF reimbursement to the organization
• Management of HCM expense budget to a maximum of 80%.
• 100% compliance on all verified employee background check records.
• Collaboration with Admin & Logistics/Risk Management to organize safety drills once a quarter.

EDUCATION & EXPERIENCE

• Minimum of a Bachelor’s degree in any relevant discipline
• Membership/affiliation with local & international professional bodies such as CIPM & CIPD or SHRM / HRCi is required.
• Minimum of zero (0) – four (4) years cognate experience in a people management role.

FUNCTIONAL SKILLS & COMPETENCIES

• Proven ability to handle highly confidential information with utmost discretion.
• Strong people management capabilities.
• In-depth knowledge of labour laws and compliance requirements.
• Excellent verbal and written communication skills.
• Expertise in reward management and benefits administration.
• Ability to effectively multitask and manage competing priorities.
• Strong research and analytical skills for data-driven decision-making.
• Exceptional service delivery skills with a focus on stakeholder satisfaction.
• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint).

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