Requisition ID: 1944

Job Purpose

• To process all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner.

Core Responsibilities and Key Result Areas
Financial Transactions:

• Process accounts and incoming invoices  in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts  payable  data
• Prepare bills for Franchise Royalty Invoices , Franchise Marketing invoices and all sundry invoice requests
• Apply payments from franchises to their GL and ensure monthly reconciliation of franchise receivables.
• Book all cash advance requests and cash advance retirements.
• Reconcile the  payable GLs to the ageing reports and other relevant schedule  
• Verify discrepancies and resolve suppliers’ billing issues
• Facilitate payment of vendor invoices by sorting and transmitting due invoices for the payment team.
• Prepare weekly cash advance reports
• Prepare weekly outstanding franchise invoices report
• Prepare weekly creditors ageing report

Bookkeeping and Reporting:

• Generate financial    reports detailing accounts payable and receivable status
• Post transactions to  the Financial Reporting System
• Initiate journal records for Franchise payments
• Generate weekly report of due unretired cash advances.

Key Performance Indicators

• Timeliness of Franchise invoicing
• Timeliness of posting payment request dockets
• Accuracy of weekly reports  (vendors’ ageing report, cash advance reports and Franchise receivable invoices)
• Number of invoices processes per day
• Percentage of invoice exceptions per audit journals
• Maintenance of good relationship with suppliers

Job Specifications
Educational Requirements:

• A good first degree in Accounting or Finance

Professional Requirements:

• Membership of ICAN, ACCA, or any other related professional degree is an  added advantage

Experience Requirements:

• Minimum of  4 years’ experience in a similar role is required.

Knowledge Requirements:

• Knowledge of Basic Bookkeeping and accounting payable principles
• Knowledge of managing accounting figures and financial records
• Demonstrates data entry skills with a knack for numbers
• Knowledge of accounting software

Decision Expectations

• Facilitate payment of invoices due
• Generate financial statements and reports detailing accounts payable status
• Ensure timely entry of invoices for payment
• Support other accounting functions

Working Conditions:

• Jobholder typically work 40 hours per week, Monday to Friday, although some roles may involve weekend or evening work.
• This role is largely office-based, and requires the job holder to strongly pay attention to detail.
• Like other accounting positions, it involves a lot of papers and documents.
• Job role holder needs to have a well-organized system to match the right documents to the right files and payments.
• Additionally, prioritizing payments based on due dates, amounts and the relationship with the payee is important.