The person will be responsible with safeguarding the assets (financial and physical) of MSH and ultimately the donor against fraud, loss or misuse. The person will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.  The person will become aware of, and adheres to, MSH’s procurement integrity standards in all activities.

Responsibilities

• Review payment vouchers.
• Ensuring properly code all transactions.
• Exercising control and monitoring all expenses from the petty cash
• Payment of expenses, including per diem and transport to participants during activities in the field.
• Prepare and control advances.
• Ensure balances of unused portions of advances are deposited into the MSH account.
• Supervises deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone, supplies etc.)
• Participate in the improvement of the accounting system and the system of internal control.
• Create all financial reports as requested by supervisor.
• Capacity building of team members.
• Preparation and filing of forms for payments of taxes and social security.
• Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
• Ensure that treasury practices in country minimize MSH’s cash exposure.
• Ensure that entries are entered into financial system accurately and timely.
• Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
• Monitor and ensure compliance
• Other tasks as requested by supervisor.

The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor.

Qualifications

• Master’s degree in accounting/finance is required. Alternatively, University Degree in Accounting/finance with 7+ years post degree experience or equivalent.
• 3 years of managerial experience.
• Knowledge and experience of handling donor funded projects. Including knowledge of donor rules and regulations.
• Understanding of key aspects of accounting.
• Ability to use basic accounting software (i.e. QuickBooks).
• Written and verbal proficiency in English including business terminology.
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software.
• Strong written and oral presentation skills in English
• A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the MSH’s values
• Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization
• Commitment to accuracy and attention to detail
• Collaboration Skills
• Performing financial management of the project.
• Timely transactions recording, reviewing, vouchers file management and preparing necessary reports.
• Demonstrate good judgment and sound financial “common sense”
• Ability to create and monitor budgets. Understanding of Cash Control, Asset Management and Bank Reconciliations.
• Understanding of principals of adequate documentation and of audit, and performance necessary to ensure audit compliance.
• Good ethical conduct.
• Ability to manage teams
• Monitoring/assessing performance to make improvements or take corrective action
• Good communication and interpersonal skills
• Commitment to accuracy and attention to detail
• Excellent interpersonal skills and ability to relate to people at all levels internally and externally
• Ability to plan, balance and cope with competing priorities
• Good written and verbal communication skills
• Ability to manage teams, initiate and organize work
• Ability to establish priorities in a time-sensitive environment and meet deadlines.
• Ability to work under pressure.
• Ability to work independently, prioritizes tasks, and meets deadlines.

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The Associate will support the operations & procurement function to ensure the team is functioning efficiently and effectively and aligns to support attainment of project results and client expectations.

Responsibilities

• Support the Execution of responsive and appropriate operations management systems (for office management, local procurement, fleet management and logistics, consultant and subcontractor administration, etc.) in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements.
• Support the operations functions by aligning staffing and systems with country projects and available resources to provide timely, cost-effective, and high-quality support and administrative services to all MSH country-based projects and activities.
• Support the delivery of effective, timely, cost-effective, and high‐quality operations, and administrative support to the project, in full compliance with local laws and available resources, and in an environment with adequate internal controls, adherence to contract/award regulations, MSH policies and standard operating procedures.
• Collaborate with the Operations/procurement manager to achieve resolution of pending operations issues, questions, and operations support requests. Communicate with other MSH (Groups, projects, corporate offices), as needed to ensure proper consultation and notification of important information and issues.

Operations

• Support property and asset management, including maintaining inventories and asset registers.
• Support obtainment of local insurance as required, inspection, registration, and operations for all MSH vehicles in the country.
• Conduct end-to-end processes for engagement of hotels, caterers, meeting venues and other related services for project activities in line with MSH policies
• Conduct end to end processes for engagement of travel management service providers and vehicle hire services for project activities in line with MSH policies

Procurement

• Support purchasing of all supplies and services, including sourcing quotations using the Request for Quotation form; preparing vendor selection sheets; preparing local purchase orders; and verifying deliveries, quality of goods, and invoices.
• Maintain an up-to-date procurement tracker for all goods and services to be provided.
• Identify vendors for goods and services for MSH use (including office equipment, IT services, communications, courier, transport, guard services, hotel providers, etc) and update the vendor list for purchase of supplies and services. Manage all vendor relationships.
• Ensure that the procurement process, payments, and documentation are complete in a timely manner and that deliveries are accepted by the project
• Issue agreements and negotiate rates for local services, per authorized delegation and according to established policy.
• Support the vendor prequalification process to establish long-term agreements with prequalified vendors and hotels for recurring services

Facility Management

• Support the Procurement/Operations Manager to manage MSH offices and facilities to ensure a safe, efficient, and appropriate working environment for all staff.
• Support the management general office services including guards, cleaning services, etc.
• Support property and asset management.

Fleet Management

• Schedule the use of the fleet as per MSH policies

Logistics

• Support the Coordination of travel payments and logistics for all in-country travel.
• Manage and monitor lodging, transportation, per diem, and associated payments, including those related to participant training, study tours, in-country events, and workshops.

Qualifications

• Minimum of a bachelor’s degree in business administration, financial management, accounting, or other relevant discipline or equivalent experience
• Minimum of 3 years of experience in supporting operations of health or development programs in developing countries
• At least 2 years’ significant operations management experience, preferably in Nigeria
• Comprehensive knowledge of donor funded programs, regulations, and requirements.
• Demonstrated success and familiarity in Nigeria
• Organizational skills
• Demonstrated ability to work both independently and within a team
• Ability to assess priorities and manage a variety of activities with attention to detail
• Strong conceptualization, facilitation, and planning skills
• Possess an outstanding professional reputation
• Demonstrated interpersonal, written, and oral presentation skills
• Excellent cross-cultural communication and active listening skills. Solid understanding of USG regulations and administrative procedures in the implementation of donor-assisted projects required
• Familiarity with other donors and their requirements
• Fluency in English and dominant language of Nigeria
• Functional expert – has knowledge of processes and products.
• Influencer – relates to people, builds relationships, and effectively presents arguments.
• Results seeker – meets deadlines, identifies actions, and achieves goals.
• Innovator – thinks creatively, anticipates changes, and produces solutions.
• Adaptor – stays calm under pressure and handles criticism well.
• Complier – follows procedures and encourages others to do as well.
• Core Personal Competencies: Ethics and Values, Integrity and Trust, Interpersonal Savvy,
• Core MSH competencies: Adaptability, Communication, Problem-Solving, Creativity and Innovation, Quality and Timeliness of Work, Quality of work and Team Relationships, Resource Utilization

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