Purpose of the assignment

• The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support to National Malaria Programme, SuNMaP (2008 – 2016). The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:
  • Malaria control/elimination
  • Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea
  • Nutrition
  • Neglected tropical diseases (NTDs)
• Malaria Consortium recently received grants to implement insecticide-treated net (ITN) distribution campaign in collaboration with the National Malaria Elimination Programme (NMEP) in Ondo state through philanthropic funding.

Rationale:

• Approximately 1,900 mobile phones were procured and used during the 2021 ITN campaign in Ondo State to strengthen the campaign’s ICT4D component.
• These devices were subsequently reused for the 2022 ITN campaign in Anambra State and have been in storage since then.
• As preparations begin for the 2025 ITN replacement campaign in Ondo, it is essential to assess the current functionality of these mobile phones.
• This includes identifying devices that require troubleshooting or repairs. The outcome of this audit will also inform decisions regarding any additional device or accessory procurement required to ensure the usability and efficiency of the phones for the upcoming campaign.

Goal of the assignment

• The objective of this Terms of Reference (ToR) is to engage IT Ad-hoc Support Assistants to verify the functionality and condition of 1,900 mobile devices intended for use during the 2025 ITN replacement campaign in Ondo State.

Scope of Assignment
The assignment will involve the following tasks:

• Unpacking and physically inspecting the mobile devices.
• Verifying the availability of essential accessories (e.g., chargers, batteries, USB cables).
• Categorizing devices into:
  • Fully functional and ready for use
  • Devices requiring minor repairs or troubleshooting
  • Non-functional or obsolete devices

Specific objectives

• The mobile device’s status will be checked to ascertain the level of functionality by unpacking them from the pack, checking for the availability of batteries and chargers, charging the mobile device to check the status of the battery health, if charging points are ok, and powering of mobile device and this will be documented using Microsoft excel spreadsheet with the coordination of the verification team lead. A total of 1900 mobile devices will be verified for three days.

The specific tasks include:
Working in collaboration with the administrative officer.

• Unpack and repack mobile phones and accessories.
• Assist in sorting and categorizing mobile phones based on functionality.
• Label and arrange phones as per the verification team’s instructions.
• Assist in logging information on functionality status (functional, faulty, missing accessories, etc.).
• Handle extension cables and ensure devices are connected for testing.
• Support clean-up and arrangement of the workspace each day.

Expected Output / Deliverables

• Phones and accessories are unpacked, sorted, and re-packed daily.
• Accurate labelling and grouping of phones based on status (functional/faulty).
• Updated manual records or logs of devices worked on, as guided.
• Clean and orderly verification
• space maintained throughout the period.
• Signed daily timesheet submitted at the end of each working day.

Type of personnel required
IT Ad-hoc Support Assistants (10):

• A minimum of National Diploma in Information Technology, Computer Science, or a related field
• 2 years of experience in a IT technical support role
• Familiar with android phones and the operating system.
• Strong problem-solving and troubleshooting abilities
• Good verbal and written communication skills
• Customer service orientation and ability to work under pressure.

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Job purpose

• To provide technical support on the supply chain management of Azithromycin Mass Drug Administration (MDA) commodities at the project States, to ensure rational and effective commodity management, security, accountability and end-to-end visibility.

Scope of Work

• The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management and inventory control of AZM Mass Drug Administration (MDA) commodities at the state level.
• S/he will be work directly within the State Logistic Management Coordinating Unit, NTD, SPHCDA and the Malaria Consortium office at the assigned state.

Key Working Relationships

• The Supply Chain Officer will be a member of the programme implementation team and report to programmatically to the State Program Manager and Technically to the Health Systems Country Supply Chain Manager in delivering programme work plan.

Key Accountabilities
Supply Chain Management (70%):

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
• Carry out monthly stock status assessment of all AZM Mass Drug Administration (MDA) commodities at the state central medical store and report on the assessment to higher levels flagging issues needing action
• Support AZM microplanning during which targets which form the basis for AZM Mass Drug Administration (MDA) commodities quantification are determined
• Provide technical support to strengthen the procurement and supply chain management of AZM Mass Drug Administration (MDA) commodities at the assigned state
• Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources
• Support the management of AZM Mass Drug Administration (MDA) commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
• Ensure the availability/access Pharmacovigilance forms during each implementation cycle.
• Provide guidance on reporting ADR using the Pharmacovigilance forms to the state teams
• Carrying out post-distribution gap analysis for all AZM Mass Drug Administration (MDA) commodities at the assigned state
• Submit timely and accurate logistic report at the end of every AZM cycle and review all LMIS reports for AZM Mass Drug Administration (MDA) commodities at the assigned state.
• Coordinate Reverse logistics for AZM Mass Drug Administration (MDA) commodities from health facilities to the state central medical store after every cycle and at the end of the round
• Monitor the delivery of AZM Mass Drug Administration (MDA) commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues. This will be done at all the levels of the distribution of Commodities (SCMS, Health Facilities and Communities)
• Working with the state Logistic Management Coordination Unit and other relevant stakeholders on the management of AZM Mass Drug Administration (MDA) commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
• Work with the Monitoring and Evaluation team and reconcile logistic data with M&E data
• Maintaining and regularly updating a database of AZM Mass Drug Administration (MDA) commodities logistics data.
• Performs other duties as assigned the SPM and/or the Supply Chain Specialist.

Coordination/Feedback (30%):

• Ensure smooth relationship with Country Office and Health Systems Country Supply Chain Manager/Specialist
• Support collation and transmission of Pharmacovilance reports to NAFDAC and the state LMCU
• Coordinate micro-planning for the supply chain component of AZM implementation at the assigned state
• Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of AZM Mass Drug Administration (MDA) commodities.
• Coordinate review meetings for all LMIS AZM reports to provide feedbacks on the quality of LMIS reports
• Provide regular feedback to the country Supply Chain Manager in a timely manner
• Provides support to the State Program Manager on program implementation

Person Specification, Qualifications and Experience
Essential:

• Have a bachelor degree in Pharmacy with at least 7 years’ post –qualification experience
• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities particularly in campaign and/or community level of implementation
• The person must be familiar with the National Supply Chain system of MoH and LMIS, including MCLS
• Experience working with and engaging stakeholders at the state and LGA level
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good inter-personal, communication and planning skills

Desirable:Experience with good understanding of logistic management of public health commodities in Nigeria

Work-based skills and competencies:
Essential:

• Strong analytical skills
• Proven writing skills in English
• Ability to work effectively and sensitively in developing countries
• A collaborative and flexible style, with a strong service mentality
• Negotiation, Facilitation and coordination skills

Desirable:

• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Excellent computer skills in Excel and knowledge and use of database tools