SPECIFIC ROLES AND RESPONSIBILITIES

• Project Management Framework & Governance
• Publish the Adeso Delivery Playbook (10–12 pages): lifecycle (Intake → Initiate → Plan → Deliver → Close), roles/RACI (Sponsor, Project Lead, TPM, Finance/Grants,
• MEL/Compliance, IT/InfoSec), change control, and closeout/learning notes.
• Tailor standards for small/medium/large efforts; enforce naming/versioning, artifact locations, and document hygiene in SharePoint/Teams.
• Define approval gates: Intake screening → Business case (incl. financial viability) → Plan baseline → Delivery reviews → Closeout & learning.
• Portfolio, Intake & Scheduling
• Stand up a single intake and backlog; run a weekly intake review with COO and functional leads (go/hold/kill).
• Facilitate the monthly portfolio review (RYG, risks, dependencies, capacity); maintain decision, risk, and dependency logs.
• Drive annual planning with quarterly refresh; roll organizational priorities into entity/department roadmaps with KPIs and quarterly milestones.
• Tooling & Data (build the system)
• Configure Microsoft 365: Teams/SharePoint (PMO Hub), Planner or Project for the web
• + Roadmap; and/or Asana/similar system where appropriate; standardize templates, permissions, and storage.
• Implement a single Org Ops Register (list) and publish a Power BI (or equivalent) portfolio dashboard (e.g., Overdue, Next-14-days, Red/Amber, compliance calendar).
• Automate nudges/roll-ups (weekly update reminders, due-date alerts, Red status escalations) via simple flows.
• Financial Modeling & Business Cases
• Build right-sized models (P&L, Cash Flow; unit economics) and scenario analyses (ROI/IRR/payback) to pressure-test proposals and ongoing projects.
• Write concise decision memos with options, risks, and recommended next steps for COO/ED/CFO.
• Change Management & Enablement
• Deliver role-based training (Project Leads, Sponsors, Analysts), quick-start guides, and office hours; stand up a champions network.
• Track adoption KPIs (template use, hygiene, on-time updates) and iterate processes to remain lightweight and effective.
• Cross-Functional Coordination & Compliance
• Coordinate with Finance on donor reporting and monthly close calendars;
• with Programs on MEL basics; with Shared Services on policy/process rollouts.
• Maintain the separation between NGO and commercial streams (data, approvals,
• budgets) while providing a single executive view of progress.

EDUCATION, SKILLS AND EXPERIENCE

• Bachelor’s degree in Engineering, Business, Finance/Economics, Information Systems, or related field; advanced degree (MBA, MS) is a plus.
• PMP (or PRINCE2/PMI-ACP) certification required; PMP preferred.
• 6+ years building and operating project/program management processes and portfolio routines across multi-team environments (NGO and/or commercial).
• Proven track record implementing PM tooling (Microsoft 365:
• Teams/SharePoint/Planner or Project for the web + Roadmap; Asana/Trello-class tools) and establishing a central portfolio/dashboard.
• Demonstrated experience turning annual strategies into actionable, scheduled
• work with milestones, owners, and KPIs