Ref. MU/ADM/02/6/2025

• The Supply Chain Manager will be the overall officer in charge of the procurement and disposal services in the University and will be reporting to the Vice-Chancellor.

Duties and Responsibilities

An officer at this level will be responsible for:

• reporting to the Vice-Chancellor in all matters of procurement, supplies and disposal management in the University;
• advising the University Management on Policy and Regulatory matters relating to procurement and management of supplies;
• defining systems, drafting and issuing procedural manuals and procedures for procurement and management of University Goods, Work and Services;
• ensuring that Procurement procedures, regulations and the applicable laws are properly implemented and continuously improved and that supplies acquired are properly accounted for;
• advising on Training and Development Needs of Procurement Staff;
• advising Management on matters relating to staffing of Procurement Department;
• monitoring the overall usage of University Supplies and reporting to the Vice-Chancellor;
• preparing Professional opinion to the Vice-Chancellor for award of Contracts;
• responding to Audit queries on procurement issues whenever they are raised;
• recruiting and training of Procurement Staff;
• preparing Procurement Reports to the Vice-Chancellor; and any other duties as may be assigned from time to time.

For direct appointment to this grade, a candidate must:

• have Master’s degree in Supply Chain Management or equivalent from a recognized University;
• have Certified Procurement and Supply Professional Part IV (CPSP-K) or equivalent from a recognized institution;
• provide evidence of computer skills in relevant packages from a recognized institution;
• have fourteen (14) years’ relevant working experience five (5) of which must have been as Deputy Head of a Procurement Unit in a busy organization;
• have valid registration with the Kenya Institute of Supplies Management;
• must comply with the requirements of Chapter Six of The Constitution of Kenya, 2010,
• by attaching to the application relevant certificates from the following bodies;
  • Kenya Revenue Authority;
  • Higher Education Loans Board;
  • National Police Service (Certificate of Good Conduct);
  • Ethics and Anti-Corruption Commission; and
  • An Approved Credit Reference Bureau.
• have shown ability, initiative and merit in managing Purchasing and Supplies function in a busy organization. ,
• PhD in Supply Chain Management or equivalent will be added advantage.
• a certificate in strategic leadership or management course lasting not less than four (4) weeks’ from a recognized institution will be an added advantage.

For appointment to this grade, a Serving Officer must:

• have Master’s degree in Supply Chain Management or equivalent from a recognized University;
• have Certified Procurement and Supply Professional Part IV (CPSP-K) or equivalent from a recognized institution;
• have served in the grade of Deputy Supply Chain Manager, Scale 13 (XIII) for at least three (3) years;
• provide evidence of computer skills in relevant packages from a recognized institution;
• have valid registration with the Kenya Institute of Supplies Management;
• must comply with the requirements of Chapter Six of The Constitution of Kenya, 2010, by attaching to the application relevant certificates from the following bodies;
  • Kenya Revenue Authority;
  • Higher Education Loans Board:
  • National Police Service (Certificate of Good Conduct);
  • Ethics and Anti-Corruption Commission; and
  • An Approved Credit Reference Bureau.
• have shown merit and ability as reflected in work performance and results.
• PhD in Supply Chain Management or equivalent will be added advantage.
• a certificate in strategic leadership or management course lasting not less than four (4) weeks’ from a recognized institution will be an added advantage.