Key Responsibilities
Worship Coordination & Service Management

• Coordinate and oversee all worship and prayer services across the Church liturgical calendar.
• Prepare and maintain timing sheets to ensure smooth flow of all services (weekday and Sunday).
• Design and produce timely service sheets in collaboration with different stakeholders.
• Maintain a detailed logbook of all services for accountability and reporting.

Team & Volunteer Oversight

• Supervise Vergers to ensure proper setup, cleanliness of the sanctuary, and care of Holy Communion vessels.
• Coordinate Lay Readers, Ushers, Readers, Marshals, Choirs, and other worship volunteers, ensuring they are scheduled, briefed, and supported weekly.
• Liaise with the Sound Crew & Media Team to ensure high-quality audio/visual experiences in all services.

Administrative & Clerical Support

• Provide full administrative support to the Head of Department and clergy team, including:
  • Calendar and meeting management
  • Drafting agendas, minutes, and departmental reports
  • Coordinating physical and virtual (Zoom) meetings
• Maintain a well-organized filing system for all departmental documents and communications.
• Facilitate requisitions and resource planning for all ministries under Worship & Hospital Chaplaincy.

Reporting & Communication

• Prepare and submit:
  • Bi-monthly reports for Ministries Committee
  • Quarterly reports for the Parochial Church Council (PCC)
• Send follow-up communications to Sunday visitors weekly to nurture connection and community

Other Duties

Facilities & Maintenance

• Monitor the sanctuary environment and promptly report/track repairs to maintain a sacred and welcoming space for worship.
• Cary out any other responsibilities as assigned by the Provost, in service of the Church’s mission

Qualifications and Experience

• Diploma in Theology or Diploma in Business Administration with proven hands on experience in Church Administration.
• Certificate in Anglicanism
• Pastoral experience in coordinating Anglican servicers for at least 3 years
• Demonstrated work experience in scheduling meetings
• A member of the Anglican Church in good standing.
• Proficiency with desktop publishing tools (Adobe PageMaker, InDesign, Illustrator, Microsoft Word & Excel, Zoom
• Strong administrative and organizational skills
• Excellent interpersonal and communication abilities
• A heart for ministry and a servant-leader spirit
• Ability to work collaboratively with clergy, staff, and volunteers