Job Summary:

We are seeking a highly organized and detail-oriented Secretary to provide administrative and clerical support to ensure the efficient operation of our office. The ideal candidate will handle day-to-day administrative tasks, manage correspondence, maintain records, and assist with scheduling and communication. This role requires strong communication skills, discretion, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Manage and organize office operations and procedures.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain and update filing systems, records, and databases.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and reports.
• Draft, proofread, and edit documents, letters, and presentations.
• Support management and staff with administrative tasks as needed.
• Maintain office supplies inventory and place orders when necessary.
• Ensure confidentiality and security of sensitive company information.
• Liaise with clients, visitors, and external partners professionally.

Qualifications and Skills:

• Proven experience as a secretary, administrative assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and problem-solving skills.
• Ability to handle sensitive information with discretion.
• High school diploma required; associate or bachelor’s degree preferred.