Requirements for Appointment

• Bachelor’s Degree in Procurement / Supply Chain Management/ Logistics or its equivalent qualification from a recognized institution
• Be a member of the Institute of Supplies Management of Kenya
• Good analytical skills.

Duties and Responsibilities

• Assist in the preparation of request for quotation, Initiation of bids, Request for proposal and coordination of their timely dispatch
• Prepare LPO and LSO
• Register all documents and handle all customers and supplies database
• Prepare reports concerning supply chain management operations
• Assist the DSCM in maintaining current up to date procurement documents and manuals
• Route, copy and circulate of quotes, bids and proposal for evaluation, documents and manuals
• Research on pricing, obtaining quotes locally on low value items
• Assist in coordination of the selected bidder to ensure completion of administrative processes including bid security, contract award notice and distribution of contract documents accordingly
• Assist in management of the administrative process throughout the duration of the preparation of all documentation until the award of the contract
• Prepare the management information and statistical reports
• Check and classify the precedence of requisition and process as priority setting of the goods and services needed.
• Coordinate with departments and make sure the right goods/services are acquired
• Provide purchased goods/services to the responsible receiving office and do all actions for completing the process
• Maintain appropriate records to ensure that procurement process, decision and contractual agreement are accurately documented for accountability and audit purposes.
• Plan, monitor and evaluate performance of staff against the set targets.