Responsibilities:

Administration 

• Assist in preparing all necessary documentation related to activities, including grant agreements, contracts, purchase orders, travel letters, budget reallocations, project extensions and/or supplements, project completion reports, payment requisitions and regular project updates and project summaries. 
• Assist R&D Unit staff with the management and tracking of budgets, milestones, reports to ensure that all obligations are met by the recipient and NI. 
• Undertake day-to-day R&D-led projects administrative responsibilities such as determining funds available to project, preparing project estimated costs in consultation with the Regional Technical Advisor, the Director, Research, Innovation, and Evaluation and/or the Vice President, Research & Development and Chief Technical Advisor of the Research and Development Unit.  
• Monitor project budget expenditure and alert R&D Unit staff, as required. 

 General Administration 

• Coordinate and arrange travel itineraries, flights, accommodation, airport transport, visas, travel authorizations, documentation folders and prepare expense statements for R&D staff, consultants as well as for participants of workshops organized by R&D Unit staff and for R&D Unit visitors. 
• Assist with the organization and logistics for meetings and workshops for R&D-led projects. 
• Complete expense claims report for R&D Unit staff. 
• Provide general office administrative services to R&D Unit staff, such as fax, scanning, printing, photocopying and filing. 

Requirements

Education 

• Bachelor’s degree in business administration or other related field from a recognized university or an acceptable combination of education and experience. 

Experience

• 5 years’ experience working in an office environment in a similar position. (Regional Program Assistant)
• 3 years’ experience working in program management environment, preferably working in INGO set-up or Research and Development.
• Experience working with the Microsoft suite. 
• Experience working with databases, an asset.