REF: EACC/CSS/RMA/15

• Reporting to the respective Deputy Directors, the jobholder is responsible for the dispatch, receipt, sorting, filing and implementation of information and records management policies and procedure in the Commission.

Duties and Responsibilities

• Coordinating the receipt, registering, opening and routing of mails to respective offices to facilitate communication;
• Classifying, filing, referencing, cross-referencing and bringing up documents for action;
• Providing input during formulation of classification scheme and file plan;
• Compiling records finding aids which include file movement registers, inventory, accession register to track the movement of documents in the Commission;
• Processing, scanning and indexing records received to keep an inventory of the documents received;
• Transferring of records to respective storage locations;
• Performing general office or clerical work.

Requirements for Appointment

For appointment as a Records Management Assistant II, a person must possess the following qualifications:

• Minimum relevant work experience of four (4) years from a reputable organisation;
• Diploma in Records Management, Information Management, Library Science or an equivalent qualification from a recognised institution;
• Kenya Certificate of Secondary Education (KCSE) minimum mean grade of C or its equivalent from a recognised institution;
• Certificate in computer application skills