Job Description

This position is offered for a fixed term of 5 months to (replace a staff that is temporarily away) with a possible extension of 3 months, starting as soon as possible. The position is located at ForumCiv’s office in Nairobi. Duty travels are part of the position

.Under the supervision of the Programme Manager, the Programme Assistant will be responsible for the following duties:

• Provides assistance in support of planning and implementation activities/processes for the programme.
• Assists in the preparation and analysis of partner applications; reviews and, ensures that requisite information is included and justified in terms of proposed activities; proposes adjustments as necessary in collaboration with the programme officers
• Partner management in line with our grants administration guidelines and the decision-making matrix
• Support with the capacity development of partners in line with the learning plans and workplans developed
• Assist with logistical and administrative arrangements relating to the implementation of programme activities, including,
  o   Travel arrangements; identifying and booking activity venues; communication with and necessary administrative support to resource persons, participants and partners.
  o   Collecting and filing activity documentation; preparing and summarising information for reports and coordinating accountability and liquidation of advances from the activity.
• Drafts programme/project summaries, coordinates review and clearance process.
• Periodic travel to programme activity sites to facilitate the implementation of programme activities
• Support the coordination of partners’ monitoring and compliance.
• Contributes to the preparation of input for the implementation of programme support tools.
•  Provides support to upkeep and further enhancements of existing programme support, administrative management and reporting tools.
• Plan and implement activities as outlined in approved work plans, including developing terms of reference and agreements; developing agendas and materials; securing resource persons and other necessary inputs for activities; making necessary logistical arrangements (travel, accommodation, etc.); and coordinating completion of activity deliverables.
• Performs other duties as assigned by the line Manager

Requirements

• Relevant academic degree in project management, international development, administration, social sciences, or equivalent qualifications.
• A minimum of 2 years work experience, with a proven track record of significant achievement in programme/project management and administration in the development sector.
• Strong analytical and writing skill
• Strong administrative, organisational, communication and interpersonal skills
• Fluency in English
• Supportive of a learning organisation with a strong willingness to share knowledge
• Strong supportive and service-minded attitude as well as a high sense of responsibility and commitment with strong attention to detail
• Experience working with a range of individuals from various professional, educational, and cultural backgrounds
• Proven ability to think analytically, strategically, and with agility to translate ideas and insights into action
• Demonstrated organizational skills, and the ability to manage multiple tasks simultaneously, while meeting deadlines
• Excellent ability to express oneself orally and in writing in English