Objective of the Prequalification / Registration Exercise

The primary objective of this prequalification and registration process is to identify, evaluate, and enlist competent, qualified, and reliable suppliers, contractors, and service providers who demonstrate the capacity to supply goods, offer services, or undertake works in accordance with SIF’s procurement standards and operational needs.

This exercise seeks to:

• Establish a vetted pool of suppliers for SIF.
• Ensure transparency, fairness, and accountability in the procurement process.
• Enhance operational efficiency by reducing lead time for procurement.
• Promote inclusivity by encouraging participation from youth, women, and persons with disabilities (AGPO-certified firms).
• Build long-term supplier partnerships that support SIF’s humanitarian and development mission across Kenya and Somalia.
• All applicants must meet the minimum eligibility and technical requirements outlined in this document to qualify for listing in the official SIF supplier database.

Note: Applications may be made for prequalification of more than one category of goods, services & works, but one tender document can only be used to apply for one category.

Expected Results

Obtain an updated list of, qualified and reliable suppliers, contractors, and service providers.

INVITATION TO APPLY FOR PREQUALIFICATION / REGISTRATION OF SUPPLIERS

Name of Contract: PREQUALIFICATION / REGISTRATION OF SUPPLIERS 

Registration Reference No.: TENDER NO. SIF/T/01/2025

Secours Islamique France (SIF) invites applications from eligible firms to participate in the supplier registration process for the applicable categories listed below for the towns of Nairobi and Marsabit.

SUPPLY OF GOODS 

• SIF/G/1 Office Furniture, Fittings and Furnishing
• SIF/G/2 Supply of Computers, Laptops, Servers, UPS, Printers, Scanners, and allied Accessories Other Electronic appliances (TVs, Radios, Fridges, Dispensers, CCTV and Access Control Maintenance etc.)
• SIF/G/3 Supply of Calling Cards/Airtime
• SIF/G/4 Supply of Promotional and Branded Items (Calendars, Diaries, Brochures, etc.)
• SIF/G/5 Computer Software and Licenses
• SIF/G/6 Supply and Management Services of Motor Vehicle items and accessory’s   Management Services
• SIF/G/7 Cleaning Materials, Detergents and Disinfectants
• SIF/G/8 Supply & Delivery of Hardware Materials
• SIF/G/9 Supply and delivery of Farm Inputs & Tools
• SIF/G/10 General Office Stationery and Printer Consumables
• SIF/G/11 Supply and Maintenance of Firefighting Equipment
• SIF/G/12 General Office Supplies
• SIF/G/13 Supply and Delivery of PPEs (Face Masks, Sanitizers, Gloves)
• SIF/G/14 Supply and Delivery of Firm Animals, Poultry and their Feeds.
• SIF/G/15 Supply and Delivery of School Learning materials (Stationeries, text books, pens, pencils, crayons, calculators, rules, school bags, mathematical sets, folders, glue sticks among others and Printer Consumables
• SIF/G/16 Supply and Delivery of WASH supplies (e.g Water purification kits machines and tablets, Water tanks, Handwashing stations, Gutters and associated plumbing supplies
• SIF/G/17 Supply and Delivery of Hygiene Kits (Sanitary materials – Sanitary Pads, Soap, under pants, etc) 
• SIF/G/18 Supply and Delivery of NFIs (household kits, shelter materials, hygiene kits, tarpaulins, blankets, mattresses, solar lamps, cooking sets)
• SIF/G/19 Supply and Delivery of relief food commodities (rice, wheat flour, sugar, beans, cooking oil, milk powder, tea leaves, salt, etc.) 
•  SIF/G/20 Supply of food commodities (rice, maize, beans, cooking oil, goats, etc.)
• SIF/G/21 Provision of livelihood kits ( livestock- goats chicken etc, sewing machines, artisan toolkits, fishing gear)

PROVISION OF SERVICES

• SIF/S/1 Provision of Air Travel & Ticketing Services (IATA Registered)
• SIF/S/2 Small Works for Buildings and Rehabilitation Works
• SIF/S/3 Provision of School Children holiday camp facilitation and training services 
• SIF/S/4 Repairs and Maintenance of ICT Equipment and other Teleconference Equipment. E.g Laptops, Mobile Phones, Tablets and CCTV Maintenance Services etc
• SIF/S/5 Provision of Firefighting Equipment servicing and maintenance
• SIF/S/6 Provision of Training Services (HR, Finance, Supply Chain, Fire Marshal, First Aid, and Occupational Health & Safety Training Providers etc.)
• SIF/S/7 Provision of Transport Services (Provision of Car Hire Services, Taxi, self-drive, bus, vans and or tracks) 
• SIF/S/8 Provision of Catering Services
• SIF/S/9 Translation and Transcription Services (English/ French/ Swahili/Arabic) 
• SIF/S/10 Clearing and Forwarding Services
• SIF/S/11 Courier Services
• SIF/S/12 Service and Maintenance of Motor Vehicles
• SIF/S/13 Provision of Insurance Services (Medical, WIBA, Motor vehicle, and or Office Insurance)
• SIF/S/14 Provision of team building services
• SIF/S/15 Events Management Services
• SIF/S/16 Internet Services Provision
• SIF/S/17 Cleaning and Fumigation Services
• SIF/S/18 Radio, TV Programs, and Documentary Production
• SIF/S/19 Photography, Audio-Visual and Production Services
• SIF/S/20 Market Research and Satisfaction Surveys(MSNA)
• SIF/S/21 Provision Finiacal training services 
• SIF/S/22 Consultancy Services (Audit, HR, Baseline Survey)
• SIF/S/23 Accommodation and Conference Facilities (Nairobi, Marsabit areas)
• SIF/S/24 Server, LAN and WAN Maintenance Services
• SIF/S/25 Provision of team building services
• SIF/S/26 Cleaning Services – Curtains, Carpets, Furniture, and Waste Removal
• SIF/S/27 Barcoded Fixed Asset Management Solutions
• SIF/S/28 ERP Maintenance Support and Licensing Services
• SIF/S/29 Provision of security services. (Alarm System, Security guards etc)
• SIF/S/20 Provision of Project Evaluation Consultancy Services
• SIF/S/21Provision of Graphic design, layout and printing services
•  SIF/S/22 Provision of Fire Safety and Occupational Health & Safety Audit Service Providers
• SIF/S/23 Provision of Medical Examination for Staff (DOSH Certified Medical Providers)
• SIF/S/24 Provision of agricultural extension and farmer training services
• SIF/S/25 Provision of veterinary services (vaccination, treatment, animal health support)   
• Note: Applicants must indicate the category they are applying for and submit one document per category. Incomplete applications will be disqualified.

QUALIFICATION CRITERIA AND REQUIREMENTS

The SIF will start by examining all the tenders to ensure they meet in all respects the eligibility criteria and other mandatory requirements and that the tender is complete in all aspects in meeting the requirements provided for in the preliminary evaluation criteria outlined below. Tenders that do not pass the Preliminary Examination will be considered non- responsive and will not be considered further.

Preliminary Examination – PASS/FAIL

• Copy of Certificate of Registration / Certificate of Incorporation.
• Copy of Valid Tax Compliance Certificate from Kenya Revenue Authority
• Duly filled, signed and stamped Self-Declaration Form that the Tenderer is Not Debarred
• Failure to produce these certificates and filling the forms will lead to automatic disqualification of the candidate. Evaluation shall be on a Yes / No Criteria.

SECTION I INSTRUCTIONS TO APPLICANTS 

General

Scope of Application

The name of the SIF inviting for applications is defined in the Prequalification/Registration.

Fraud and Corruption

The SIF requires compliance with its Anti-Corruption laws and its prevailing sanctions policies and procedures. Zero tolerance approach as per SIF Goods Business Regulations 

Eligible Applicants

• Applicants shall meet the eligibility criteria maybe a firm that is a private entity, a state-owned enterprise or institution.
• Applicants shall not have a conflict of interest.
• Firms and individuals may be ineligible if they are nationals of ineligible countries as indicated herein. The countries, persons or entities are in eligible if: a. As a matter of law or official regulations, Kenya prohibits commercial relations with that country, or b. By an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, SIF prohibits any import of goods or contracting of works or Non- Consulting Services from that country, or any payments to any country, person, or entity in that country.

Clarification of Registration Documents, site visit(s) and Pre-Application Meeting

An Applicant requiring any clarification of the Registration Document shall contact the SIF  in writing at the SIF \’s address indicated. SIF will respond in writing to any request for clarification provided that such request is received no later than fourteen (14) days prior to the deadline for submission of the applications. SIF shall forward a copy of its response to all prospective Applicants if need be. 

Signing of the Application and Stamping.

The Applicant shall prepare one the documents comprising the Application, shall be typed or written in indelible ink and shall be signed by a person duly authorized to signed and stamped 

Late Applications

The SIF reserves the right to accept applications received after the deadline for submission of applications. 

Procedures for Evaluation of Applications Confidentiality

Information relating to the Applications, their evaluation and results of the Registration shall not be disclosed to Applicants or any other persons not officially concerned with the Registration process until the notification of Registration results is made. 

SIF \’s Right to Accept or Reject Applications

The SIF reserves the right to accept or reject any Application, and to annul the Registration process and reject all Applications at any time, without thereby incurring any liability to the Applicants.

Registration of Applicants

All Applicants whose applications substantially meet or exceed the specified qualification requirements will be prequalified by the SIF. The SIF shall notify all Applicants in writing of the names of those Applicants who have been prequalified or conditionally prequalified. In addition, those Applicants who have been disqualified will be informed separately documented form provided.