Product Quality – Roles and Responsibilities:

• Ensures all drugs requested and purchased are approved by the Medical Development Team and in line with MSI Global regulations for purchase of drugs.
• Ensure drugs ordered and supplied are as per the Standard Product List and informing Director Technical Services and Procurement department  of any changes.
• Receive and check incoming medical products and supplies (from suppliers and other organization) and ensure quality and standards of the medical products and supplies.
• Conduct random checks on quality of drugs and participate in sampling process of products for pharmacovigilance purposes.
• Ensure there are no drug expiries in the pharmacy.
• To monitor drugs’ expiry date and minimum medical stock level in order to ensure adequate stocks at all times and report findings to the Centre Manager.
• Keep records of serious untoward incidents e.g. drug errors, poor quality, expired drugs as requested by the Pharmacist.
• Offer technical support in forecasting and quantification of medical supplies to all service delivery leads:
• Advice different Centre teams on quantification of needs on monthly/quarterly basis and help them forecast based on the consumption trends for each team.
• Coordinate the distribution of medicines and medical supplies to all service points in a timely and effective manner while maintaining quality of the supplies i.e. Cold chain
• Support the implementation of good storage practices in all stores/Pharmacies within MSI e.g. establish re-order levels, sorting of items, arrangement of stores, temperature tracking and FEFO arrangements.
• Train staff on re-order levels and management.
• Train staff on importance on FIFO to avoid supplies expiring at the stores.
• Supply chain management:
• Coordination of receipt of goods, verification of documents against goods delivered, and makes sure the suppliers sign the relevant documents.
• Verifies receipts against purchase orders, processes customer returns daily.
• Maintain inbound receiving records.
• Assists in shipping of goods, receiving, stocking, storing, and inventory of materials. Assist the Inventory Control staff with receiving corrections.
• Ensures proper storage of medicines by standard storage documents and locates the drugs by categorized lay-out.
• Maintains medical storage space clean and tidy, stacking of boxes and to set correct room temperature and level of moisture by keeping daily track records and maintaining the cold chain.
• Arranges picking, sorting and packing of Medical Products for distribution to various service delivery points.
• Overseeing stock holding management to ensure protection and safe storage:
• Ensuring availability and updated stock cards.
• Lead weekly and monthly stock counts and reporting.
• Ensure that stock (drugs and consumables) levels are maintained within the minimum and maximum acceptable levels basing on monthly consumption.
• Maintains records, searching for and compiling information and data, responding to routine request with answers by phone, in person, or by email correspondence.
• Maintains cleanliness of the stores, goods and materials in them and keeps the equipments in good working order
• Checks periodically and makes sure that the needed materials are in necessary quantity and quality.
• Ensures proper labelling and shelving of the warehouses.
• Coordination of dispatch of products in the store to the various service delivery points.
• Run and distribute stock reports to the Centre Manager.
• Ensures distribution forms, requisitions, purchase orders forms and packaging slips are completed accurately.
• Marie Stopes Kenya is an equal opportunity employer and does not ask for fees at any stage of the recruitment process. Successful candidates must abide by MSI’s Antifraud & Bribery Policy and Safeguarding Policy, including protection of children and vulnerable adults.

REQUIREMENTS

• Diploma in Pharmacy from accredited institutions by Pharmacy and Poisons Board
• Registered with the Pharmaceutical Technologist with Pharmacy and Poisons Board
• Minimum of three (3) years post training experience in the same position
• At least a Diploma or an equivalent combination of education and experience in warehouse and stores management preferably with a medical store.
• The Candidate should have experience working with any ERP system.