Job Description

• This position is offered for a fixed term of 8 months (replacing a staff that is temporarily away), starting as soon as possible. The position is located at ForumCiv’s office in Nairobi. Duty travels are part of the position.
• Under the supervision of the Programme Manager, the Programme Assistant will be responsible for the following duties:
• Support in the  planning and implementation of activities and processes for the programme.
• Assists in the preparation and analysis of partner applications; reviews and, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary in collaboration with the programme officers
• Support with partner management in line with our grants administration guidelines and the decision-making matrix
• Support with the capacity development of partners in with the learning plans and workplans developed
• Assist with logistical and administrative arrangements relating to the implementation of programme activities, including, making travel arrangements; identifying and booking activity venues; communication with and necessary administrative support to resource persons, participants and partners; preparing, sourcing and ordering equipment and materials guided by our procurement procedures and principles; collecting and filing activity documentation; preparing and summarising information for reports and coordinating accountability and liquidation of advances from the activity.
• Periodic travel to programme activity sites to facilitate the implementation of programme activities
• Support the coordination of partners monitoring and compliance.
• Support with coordination of partner capacity exchange and development
• Contributes to the preparation of input for the implementation of programme support tools.
• Provides support to upkeep and further enhancements of existing programme support, administrative management and reporting tools.
• Plan and implement activities as outlined in approved work plans, including developing agendas and materials; securing resource persons and other necessary inputs for activities; making necessary logistical arrangements (travel, accommodation, etc.); and coordinating completion of activity deliverables.
• Performs other duties as assigned by the line Manager

Requirements

• Relevant academic degree in project management, international development, administration, social sciences, or equivalent qualifications.
• A minimum of 2 years work experience, with a proven track record of significant achievement in programme/project management and administration in the development sector.
• Strong analytical and writing skills
• Strong administrative, organisational, communication and interpersonal skills
• Fluency in English
• Supportive of a learning organisation with a strong willingness to share knowledge
• Strong supportive and service-minded attitude as well as a high sense of responsibility and commitment with strong attention to detail
• Experience working with a range of individuals from various professional, educational, and cultural backgrounds
• Proven ability to think analytically, strategically, and with agility to translate ideas and insights into action
• Demonstrated organizational skills, and the ability to manage multiple tasks simultaneously, while meeting deadlines
• Excellent ability to express oneself orally and in writing in English.

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