Job & Person Specifications

The Manager Financeand Accounts will be responsible for ensuring prudent management of financialresources by implementing accounting policies, systems and procedures; andreport on financial performance of an organization.

The Manager, Financeand Accounts will be reporting to the Director,Corporate Services and Administratively to the Registrar/Chief ExecutiveOfficer.

Job Specifications

Theduties and responsibilities of the officer will entail: –

• Consolidating andrevising budget as per guidelines issued by the National Treasury and theParent Ministry;
• Checking and approvingexpenditure and payments and sign bank instructions/cheques;
• Presenting financialreports to the Board and advice on financial implications and consequences ofmanagement/business decisions;
• Developing and reviewingfinancial policies and procedures to enhance internal controls;
• Ensuring compliance withrelevant laws, regulations and procedures in management of financial resources;
• Reviewing and ensuringtimely submission of annual report and financial statements;
• Ensuring the Boardsliquidity position is appropriate and liaise with the Parent Ministry andTreasury for release of allocated funds;
• Reviewing of auditqueries and implementing corrective actions;
• Developing and implementing effective processesin the finance unit to ensure seamless flow of service delivery. Such processesinclude but not limited to budgetary process, analysis and reporting;
• Developing short term, medium and long term revenue and expenditure framework;
• Ensuring compliance with various requirements ofgovernment agencies and statutory institutions as set out in various circularsand legislations;
• Controlling the Boards Finances to ensure thatthey are utilized in a lawful and efficient manner.
• Planning and determiningcash flow needs, forecast and establish cash flow trends of the Board.
• Preparing the annual budget execution reports, quarterly financial statements forprogramme and operational budgets;
• Preparing Board and management financial reports;
• Liaising with the parent Ministry for GOKsGrants and development partners funding;
• Ensuring the provision ofadequate financial resources for the Boards programme and activities; and
• Staff performance management, developmenttraining and, mentorship.

Person Specification

For appointment to this position, an officer musthave: –

• Have a minimum of eight (8) years relevant workexperience three (3) of which should have been in a supervisory position in thepublic or private institution;
• Have Bachelors degree in any of the followingdisciplines: Commerce (Accounting/Finance Option), Business Management(Accounting/Finance Option), Economics, or equivalent qualification from arecognized Institution.
• Have Masters degree in any of the followingdisciplines: Business Administration, Finance, Commerce, or equivalentqualifications from a recognized university;
• Be Certified Public Accountant CPA (K) or itsequivalent;
• Be registered with a professional body such as CPA,ACCA from a recognized institution;
• Be a Member of the Institute of Certified PublicAccountants of Kenya (ICPAK) or any other recognized professional body in goodstanding;
• Have a certificate in Management course lasting notless than four (4) weeks from a recognized institution;
• Have proficiency in computer application skills:
• Demonstrated professional competence andadministrative capability as reflected in work performance and results; and
• Fulfilled the requirements of Chapter Six of theConstitution.

KeyCompetencies and skills

• Proficiency in IT
• Strategic thinking
• Analytical skills
• Strong communication and reporting skills
• Strong managerial skills and ability to lead teams
• Mentoring, coaching and leadership skills
• Interpersonal and negotiation skills
• Team player
• Ethical and integrity