Job Purpose

• The Job holder will provide assistance in the implementation of Accounting standards, laws, and preparation of Audited Financial Statements. He/She will uphold the integrity of financial data through general ledger reconciliations and other internal controls and measures

Key Duties and Responsibilities
Strategic Responsibilities

• Ensure integrity of Accounting Systems and Financial Data.
• Provide technical assistance on Accounting matters.
• Assist in the preparation of Audited Financial Statements.

Technical and Operational Responsibilities

• Reconcile imported GL files in the reporting system against third party systems on each business day and resolve any variances noted.
• Initiate Journal entries in the systems in accordance with the laid down procedures.
• Undertake month end closure activities as outlined in the month end closure checklist and follow up on closure of other modules before the closure of the general ledger.
• Perform sanity checks of the trial balance.
• Perform monthly general ledger reconciliations within the set deadlines and ensure there are no outstanding items, provide comments on any outstanding items and escalate as may be necessary.
• Review of reconciliations from partner business areas such as Banking and Payments, Financial Markets and Currency Operations Departments.
• Support internal and external audit exercises, action on audit issues raised and ensure they are closed promptly.
• Process reimbursement letters and follow –up on payment in line with the laid down work policies and procedures/SLAs.
• Prepare and monitor the departmental budget, annual procurement plan and variance reporting.
• Assist in the preparation of the Audited Financial Statements by providing audit schedules and any other information.
• Represent Finance Department on project teams/working parties to ensure that new products, new functionality and process improvements are correctly implemented.
• Any other roles and responsibilities as may be assigned by the supervisor.

Other Responsibilities

• Assist the Deputy Manager, Financial Reporting and Manager, Financial Reporting to achieve sectional objectives.
• Keep abreast of changes in financial regulations and legislation i.e. policies and International Financial Reporting Standards and update the section leadership.
• Assist in interdepartmental activities such as tender opening and evaluation.

Qualifications

• A Bachelor’s Degree in Accounting, Management, Economics, Finance or business related discipline from a reputable university.
• Professional qualification(s) in accounting e.g. CPA, ACCA or equivalent.

Work Experience

• At least three (3) years post qualification experience in a busy Accounting related area.

Competencies
Technical Competencies

• Good understanding of International Financial Reporting standards.
• Good understanding of Financial Reporting requirements.
• Strong communication and presentation skills.
• Proficiency in Microsoft applications i.e., advanced Excel, word and powerpoint.
• Good knowledge and experience with accounting systems
• Strong analytical and problem-solving skills

Behavioral / General Competencies

• High level interpersonal skills, including ability to build alliances and collaborate across multiple cultures.
• Strategic thinking and problem-solving skills.
• Strong negotiation skills.
• Attention to details.
• Customer Focus- Ability to demonstrate concern for the expectations of customers and prioritize them as well as convey realistic expectations.
• Emotional Intelligence.
• Team player.
• Be of high ethical standard and integrity.

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Job Purpose

• Reporting to the Deputy Manager, Payables Section, the role holder is responsible for managing the day-to-day payables related activities in order to ensure compliance with the laws, regulations, standards and best practices, policies, procedures and internal controls that guide the operations of the Department

Key Duties and Responsibilities
Strategic Responsibilities

• Enhancing payables internal controls and ensuring compliance with Finance Policy and Payables Standard Operating Procedures.

Technical and Operational Responsibilities

• Review and process supplier invoices, staff claims, imprests and Board Director’s allowances.
• Capture data related to supplier invoices, staff claims, imprests and Board Director’s allowances.
• Perform Bank account reconciliations.
• Correctly compute withholding tax and prepare schedules for returns to KRA.
• File payment documents in an organized manner for ease of retrieval.
• Carry out payments account daily reconciliations.
• Prompt resolution of staff advances (Imprests).
• Prompt and articulate response to supplier queries.
• Reconcile payables related General Ledger Accounts.

Other Responsibilities

• Any other roles and responsibilities as may be assigned by the supervisor.

Qualifications

• A Bachelor’s Degree in Finance, Accounting or any other relevant degree from a reputable university.
• Professional qualification(s) in accounting e.g. CPA, ACCA or equivalent.
• Membership of ICPAK or ACCA.

Work Experience

• At least three (3) years post qualification experience in a busy Accounting related area.

Competencies
Technical Competencies

• Good understanding of payables management and processes.
• Good understanding of International Financial Reporting Standards (IFRS).
• Good knowledge of Public Finance Management Act and regulations.
• Understanding of Payables modules and systems.
• Good understanding of Public Procurement and Assets Disposal Act.
• Appreciation of Bank policies and practices on payments.
• Good knowledge of Accounts Analysis and Reconciliation.
• Good grasp Taxation & relevant legislation.
• Analytical acumen.

Behavioural/ General Competencies

• Ability to make independent decisions – always staying objective.
• Ability to work collaboratively in a team.
• Self-motivated with the ability to work independently and balance workload to complete multiple assignments within deadlines.
• Analytical thinking and ability to execute tasks in a structured manner, with accuracy and attention to detail.
• Professionalism in interaction and execution of responsibilities.
• Strong verbal and written communication skills.
• Relationship management skills – ability to build rapport and create good relationships.
• High level of integrity and ethical practices – always maintaining the reputation and public perception of the Bank.
• Resilience and ability to maintain momentum when faced with operational challenges, while adapting to a changing environment.

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