Key Responsibilities

Grants Management & Compliance

• Maintain an up-to-date compliance tracker for all donor deliverables, deadlines, and obligations.
• Ensure timely preparation and submission of high-quality narrative and financial reports in line with donor requirements.
• Track and follow up on all World Bank requests and actions throughout project implementation.
• Develop, implement, and oversee grant management systems to ensure compliance with World Bank and organizational requirements.
• Provide regular compliance updates and risk analysis to the project management unit.
• Coordinate Semi- Annual Audit preparations including but not limited to Audit ToR, preparation of audit trial and supporting documentation. 

Reporting & Tracking

• Establish and manage a centralized reporting system for donor deliverables and program milestones.
• Consolidate reports and data from state-level teams, ensuring consistency, accuracy, and timeliness.
• Monitor progress toward grant deliverables, identifying potential delays or risks, and coordinating corrective actions.
• Maintain documentation and records in compliance with audit and donor requirements.

Sub-Granting & Partner Oversight

• Lead the full cycle of sub-grant management, including development and dissemination of RFAs.
• Conduct due diligence and organizational capacity assessments of potential sub-grantees.
• Draft, review, and monitor sub-grant agreements to ensure clear deliverables and compliance obligations.
• Provide training and ongoing support to sub-grantees on compliance, reporting, and World Bank requirements.
• Monitor sub-grantee performance, conduct compliance visits, and address any issues of non-compliance.

Capacity Building & Technical Support

• Provide technical guidance and mentoring to hub and state-level teams on grants management and compliance.
• Design and deliver training sessions on donor compliance, reporting, and documentation standards.
• Strengthen internal systems to improve efficiency, transparency, and accountability across all project locations.
• Foster a culture of compliance, learning, and continuous improvement within the project.

Risk Management & Continuous Improvement

• Identify and address compliance risks related to grants and sub-grants.
• Recommend and implement improvements to policies, systems, and procedures.
• Ensure the project is audit-ready at all times and coordinate audit processes as required.
• Integrate lessons learned and best practices into future grants and compliance processes.

Skills & Competencies

• In-depth knowledge of World Bank regulations, donor compliance frameworks, and financial reporting standards.
• Excellent analytical, risk management, and problem-solving abilities.
• Strong organizational and project management skills with the ability to manage multiple priorities under tight deadlines.
• Excellent communication, negotiation, and interpersonal skills.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with grant management systems; experience with World Bank reporting platforms (e.g., STEP, Client Connection) is an asset.
• Fluency in English required.

Qualifications

 Professional Experience

• Minimum of 7–10 years of progressive experience in grants management, compliance, and donor reporting within large-scale, donor-funded projects.
• Demonstrated experience working with World Bank–funded projects. 
• Proven expertise in sub-grant management, including RFAs, due diligence assessments, agreement development, and compliance monitoring.
• Experience coordinating donor audits and managing compliance documentation.
• Strong track record of providing technical assistance and capacity building to multi-level project teams and local partners.
• Experience working in multi-state or fragile/conflict contexts is highly desirable.

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Key Responsibilities:

• Set and monitor sound accounting and financial reporting procedures for Thabat subrecipients and partners in line with CRS and donor standards.
• Ensure accurate setup and maintenance of financial data in the accounting software for all assigned Thabat accounts.
• Document financial transactions by compiling, analyzing, and verifying account information, and preparing journal entries.
• Conduct monthly reviews of project expenditures to ensure proper cost allocation and coding.
• Assess, evaluate, and monitor subrecipient financial management systems to ensure compliance with World Bank and CRS requirements.
• Strengthening the financial capacity of subrecipients through targeted training, mentoring, and capacity-building activities.
• Monitor disbursement and liquidation schedules; communicate with partners and staff to ensure timely financial resource management.
• Prepare and submit accurate and timely Interim Financial Reports (IFRs) and quarterly forecasts to the World Bank.
• Prepare periodic and ad hoc financial reports, perform variance analysis, and share insights with program teams to support decision-making.
• Monitor budget utilization, expenditures, and commitments to ensure alignment with approved budgets.
• Support budget revisions, reforecasts, and financial planning processes in coordination with program staff.
• Support timely reconciliation of bank and cash accounts.
• Provide guidance to Thabat staff, subrecipients, and partners on financial accounting policies, compliance standards, and reporting requirements.
• Deliver training sessions and develop tools to strengthen compliance with World Bank financial rules and CRS standards.
• Support audit preparations, coordinate audit fieldwork, and ensure timely responses to audit queries and recommendations.
• Collaborate with Procurement and Operations teams to ensure that all project expenditures are booked promptly and accurately.
• Ensure timely sharing and coordination with program and operations units to support efficient financial management.

Qualifications

Basic Qualifications:

• Minimum of two-five years’ experience in a position with similar responsibilities, preferably with an international or local NGO, or a financial/banking institution.
• Bachelor’s Degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).