JOB REF:ELDOWAS/HR/2025/CS/01– 1 post

Reporting to:MANAGING DIRECTOR

Department:ADMINISTRATION

Terms of Engagement:Permanent & Pensionable

Job Grade 10

Purpose of the Job

• Ensure the company stays compliant to the law and any issued guidelines, supports governance, and maintains strong stakeholder relationships. More than handling administrative duties, they play an active role in facilitating key decisions.

Main Duties and Responsibilities
IManagerial Roles and Responsibilities

• Prepare and store documents relating to the registration of the company, annual report, notices and minutes for both Board of Directors’ meeting and shareholders’ meeting.
• Handle the meeting for Board of Directors and shareholders’ meeting in accordance with the rules, regulations and relevant laws
• Provide advice on the operation of the Company and the Board of Directors in accordance with Memorandum of Association, Articles of Association, Securities and Exchange Act, Public Limited Company Act and other relevant laws.
• Be a point of contact for directors, executives and shareholders.
• Coordinate and follow up the operation according to the resolutions of the directors and shareholders.
• Prepare various draft agenda notes for the Board / Committees of Directors, Directors Report considering company law aspect,
• Prepare and issue Notice of Board Meeting, Committee Meeting & Annual General Meeting as per the Companies Act,
• Draft various resolutions accordance with the provisions of the Companies Act, and rules thereunder,
• Draft Minutes of Board, Committee, Annual General Meetings, etc.
• Provide expert advice to the Board in respect of current legislations, corporate governance best practice requirements, role of directors, ethical standards, board reporting obligations and proper meetings procedure in the company
• Prepare and review Board and Committee charters, policies and procedures and ensure adherence to same and other emerging governance policies and procedures in the company.
• Advise the organization on the legal aspects of day-to-day administrative matters and also provide legal opinion/advise on industrial development matters.
• Represent the organization in all issues requiring legal address-claims, defamation, legal suits etc
• Perform any other duties as may be assigned.

Key skills:

• Communication skills
• Interpersonal skills
• Organizational skills
• Listening skills
• Analytical skills
• Courageous
• Patient and resilient
• Ability to work under pressure
• Computer literate
• Excellent knowledge of the State Corporation Act
• Excellent knowledge of the Mwongozo Code of Governance for State Corporations
• Knowledge of professional standards

Knowledge and Skills Required:

The jobholder must possess:

• Bachelors of Law from a recognized institution
• Master’s Degree in Law or Social Sciences, MBA or related course will be an added advantage
• Professional qualifications required to effectively perform in the role:
• Post Graduate Diploma in law from the Kenya School of Law
• Member of the Law Society of Kenya with current practicing certificate
• Certified Public Secretary
• A minimum of 8 years’ in related work experience, with 3 years of this in Senior Management;
• Should have thorough knowledge of the relevant industry/sector as well as knowledge of regulatory requirements affecting the relevant sector
• Must have ability to plan, organize, implement and evaluate departmental goals
• Must demonstrate ability to handle multiple and conflicting priorities, and work under strict deadlines.
• Should have strong analytical and be result oriented
• Must have high standards of integrity and ethical practice
• Must be capable of functioning effectively both as a team player and a team leader
• Must have management and Leadership skills
• Must have ability to accurately plan work assignments, prioritize tasks and deliver deadlines
• Should be an effective communicator with the ability to handle both internal and external communication.

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JOB REF:ELDOWAS/HR/2025/RCO/03– 1 post

Reporting to:GENERAL MANAGER, FINANCE & STRATEGY

Department:FINANCE&STRATEGY

Terms of Engagement:Permanent & Pensionable

 Job Grade 7

Purpose of the Job

To carry out risk assessments to analyze areas of potential risk and make appropriate recommendations and reports.

Main Duties and Responsibilities

The duties and responsibilities are:

Operational Roles and Responsibilities

• Assist in identifying, analyzing and documenting risks ensuring that action-plans (mitigations) are in place and being implemented;
• Assist in preparing regular (quarterly) reports on status of risks including new risks;
• Create and implement risk awareness programs throughout the ELDOWAS;
• Assist in updating the Enterprise Risk Management framework and other policies, guidelines and/or procedures related to implementation of ERM across the ELDOWAS;
• Continuously research the risk environment (internal and external) to ensure proactive programs for managing risks are in place;
• Undertake risk ratings reviews and scenario planning;
• Assist in keeping an updated company-wide inventory of risk registers;
• Establish and monitor key risk indicators;
• Analyze transactions, internal reports and financial information for potential risks;
• Advise on policies, procedures and control self-assessment tools in response to identified risks;
• Provide training and technical support to management and employees regarding risk management strategies and programs;
• Enforce, implement and train staff on risk policies and procedures;
• Conduct quarterly risk reviews of company investments;
• Conduct risk assessments to analyze areas of potential risk in the investment and business support processes and reports on companywide potential risk areas and weaknesses;
• Carry out investigations on enterprise risk profile to certify that the company risk standards and criteria are met.
• Perform any other duties that may be assigned

Key Result Areas:

The jobholder’s accountability areas are as follows:

• Effective operational cost control of the department’s financial resources;
• Successful implementation of quality control standards for services offered by the department;
• Effective supervision of employees assigned to the department;
• Maximization of productivity in the department;
• Continuous process improvement of services offered by the department;
• Ensure customer satisfaction for both internal and external consumers of the services offered by the department.

Knowledge and Skills Required:

The jobholder must possess:

• Minimum of a Bachelor’s degree in Finance or accounting or business related field;
• Professional qualifications such as CPA, ACCA, CFA, Actuarial or financial risk management;
• Minimum of six (6) years’ work experience;
• Must have demonstrated ability to handle departmental budgets, resources, processes, projects and relationships;
• Should have thorough knowledge of Risk Management as well as knowledge of regulatory requirements affecting the Audit profession;
• Must have ability to plan, organize, implement and evaluate departmental goals;
• Must demonstrate ability to handle multiple and conflicting priorities, and work under strict deadlines;
• Should have strong analytical and be result oriented;
• Must have high standards of integrity and ethical practice;
• Must be capable of functioning effectively both as a team player and a team leader;
• Must have management and Leadership skills;
• Must have ability to accurately plan work assignments, prioritize tasks and deliver deadlines;
• Should have problem solving and decision making abilities;
• Should be an effective communicator with the ability to handle both internal and external communication;
• Should demonstrate ability to identify and respond to risk areas within the department;
• Should have effective people management and conflict resolution skills;
• Must have knowledge in use of MS Office packages;

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