DUTIES AND RESPONSIBILITIES

• Strategic Leadership
• Provide overall strategic direction and execute AMAC’s multi-year growth plan.
• Expand Mazao Exchange, WRS, and the AMAC Institute across Kenya and neighboring regions.
• Identify and commercialize new commodity opportunities and product lines.
• Build and sustain a resilient, future-focused organizational culture.
• Market Development & Trade Expansion
• Increase adoption of the Mazao Exchange among farmer groups, cooperatives, processors, and exporters.
• Drive WRS market penetration and accelerate uptake of structured trading instruments.
• Develop and maintain strong ties with commodity buyers, associations, banks, and international partners.
• Financial Oversight
• Lead revenue growth, cost optimization, profitability, and cash-flow discipline.
• Strengthen trade-finance partnerships and unlock new financing products with partner banks.
• Present quarterly business and financial performance to the Board.
• Stakeholder & Government Relations
• Represent AMAC in high-level engagements with ministries, regulators, county governments, and development partners.
• Champion policy dialogues, market reforms, and sector frameworks that advance structured trade.
• Operations, Quality & Compliance
• Ensure compliance with the WRS Act, commodity-trade regulations, and international standards.
• Oversee warehousing, grading, certification, and end-to-end commodity-trade processes.
• Strengthen risk management, internal controls, and operational integrity.
• Leadership & Culture
• Lead, mentor, and develop a high-performing cross-functional team.
• Promote excellence, transparency, innovation, and accountability.
• Ensure effective succession planning and performance management.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in Agribusiness, Economics, Finance, Supply Chain Management, or related field (Master’s preferred).
• Minimum 10 years’ senior leadership in agribusiness, commodities trading, trade finance, or agricultural value chains.
• Demonstrated experience in scaling platforms, structured trading systems, or commodity exchanges.
• Proven track record in revenue growth, partnership development, and market expansion.
• Strong financial acumen, analytical capability, and negotiation skills.
• Experience working with regulators, development partners, cooperatives, and global buyers.

KNOWLEDGE AND SKILLS

• Deep understanding of agricultural markets, value chains, and commodities regulation.
• Strong knowledge of trade finance, structured trade, and logistics ecosystems.
• Excellent communication, relationship-building, and stakeholder diplomacy skills.
• Strategic thinker with strong execution discipline and data-driven decision-making capability.
• Familiarity with digital trading platforms and market-linkage technologies is an added advantage.

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The HR & Administration Assistant supports both the People & Culture function and day-to-day administrative operations. The role ensures accuracy in HR processes, smooth office management, compliance with internal policies and labour laws, and effective coordination across teams. This is a key support role requiring discretion, initiative, and strong communication skills.

DUTIES AND RESPONSIBILITIES

PEOPLE OPERATIONS (HR SUPPORT)

• Support recruitment processes including job posting, candidate shortlisting, interview scheduling, and communication.
• Coordinate new hire onboarding (accounts setup, workspace preparation, orientation schedule).
• Maintain accurate and updated digital HR files and employee records.
• Track attendance, leave balances, and staff movement.
• Prepare monthly inputs for payroll processing (leave, overtime, deductions, benefits).
• Assist in implementing HR policies, culture initiatives, and company values.
• Support execution of staff welfare initiatives (celebrations, wellness sessions, team activities).
• Draft HR correspondence such as contracts, offer letters, NDAs, warning letters, and exit documents.
• Handle day-to-day employee queries confidentially and escalate where appropriate.
• Promote a positive, inclusive, and supportive workplace culture.

OFFICE & ADMINISTRATION SUPPORT

• Manage office supplies, stationery, utilities, and ensure optimal workspace functionality.
• Coordinate internal meetings, calendars, room bookings, and company-wide events.
• Support logistics for staff travel, accommodation, reimbursements, and transport coordination.
• Maintain vendor relationships and ensure timely invoice processing and reconciliations.
• Manage petty cash, receipts collection, and basic finance administrative support.
• Coordinate IT support requests and track office equipment/assets.
• Maintain digital-first filing and documentation systems.
• Support resolution of office facility issues (power, internet, repairs, service providers).

COMPLIANCE, DOCUMENTATION & RECORD KEEPING

• Ensure HR processes align with Kenya Labour Laws and statutory requirements.
• Support submission tracking for NSSF, NHIF/SHIF, PAYE, and other statutory documents in coordination with Finance.
• Maintain up-to-date HR templates, forms, and checklists.
• Ensure confidentiality, data protection, and secure handling of employee information

IDEAL CANDIDATE PROFILE

• Diploma or Bachelor’s degree in Human Resource Management, Business Administration, or related field.
• 1–3 years’ experience in HR, People Operations, Office Administration, or related roles.
• Knowledge of HR processes, labour laws, and basic payroll procedures.
• Strong digital literacy — Google Workspace, Microsoft Office, Zoom, Slack, or project management tools (Notion/Trello/ClickUp).
• Ability to multitask and work effectively in a fast-paced, dynamic environment.
• Strong interpersonal skills, with a positive attitude and service orientation.

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