ACCOUNTABILITIES

Leadership and Strategic Alignment

• Contribute to the development process of the strategic business plan (SBP), ensuring that change objectives are developed to achieve change in the lives of people that we work with.
• Provide data that supports routine quarterly and annual reporting of the SBP including reporting on the global indicators.
• Provide data on the global indicators and show progress against targets.

Strengthening Profile, Generating Funding and Managing Relationships

• Ensure that MEL, gender assessments and learning and reflection is built into proposals (log frames and budgets)
• Ensure learning from the Project delivery feeds into organizational profile strengthening through stories of change and impact reporting.

Delivering Quality

• Support the Senior MEL officer to develop project level MEL plans that ensure tracking the project results at different levels (outputs, outcomes and impact)
• Lead on delivering the Project learning agenda
• Work with communication teams to develop and share knowledge to both internal and external stakeholders/audiences, including print and electronic information
• Maintain the online project database and ensure regular data updates and data integrity for the Project.
• Effectively formulate, implement, and enforce proper data collection tools, processes and procedures for the Project.
• Monitor and evaluate overall progress on achievement of results including the sustainability of the project results.
• Aggregate and analyse data from across the Project interventions to contribute to management decision-making and donor reporting.
• Conduct field visits for data validation and to monitor the quality and completeness of data sets; coordinate data collection at project sites and ensure timely compilation and reporting of data
• Work closely with Project team and partners to ensure appropriate feedback mechanisms are incorporated into project
• Conduct project level review, learning and reflection sessions, as specified in the MEL framework as a key accountability mechanism
• Collate project learning along with ensuring effective knowledge management between departments and affiliates to ensure the whole organisation benefits from and applies programmatic learning.
• Support quality project baseline, mid and end evaluations (using PLA tools) and ensure findings are reflected on and evaluation management responses prepared.
• Ensure timely reporting: monthly, quarterly, annual and end of projects reports in accordance with donor requirements.

Sensitivity on Gender Equality and Social Inclusion:

• Should have respectful beliefs regardless of their gender, age, sex, race, ethnic background, culture, different ability, nationality, religion, and marital status. Is sensitive and adaptable to gender and social inclusion and adopts inclusive practices. Responds and behaves appropriately in different situations.

Safeguarding

• It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work with, including vulnerable adults and children.
• Practical Action believes that it is unacceptable for anyone to experience exploitation or abuse in any form, anywhere. All staff members undergo mandatory Safeguarding training and are expected to always commit/adhere to our Safeguarding Policy whilst working for or on behalf of Practical Action.

PERSON PROFILE

To be successful in the role, the ideal candidate should meet the following requirements:

Experience & Knowledge

• Bachelor’s degree in a relevant field (e.g., development studies, economics, statistics, social sciences).
• Minimum of 3 years work experience in knowledge management, monitoring and evaluating programs with an organization with a robust M&E component.

Essential

• Strong technical skills including use of PowerBI or Tableau.
• Good knowledge in using indicators at output, outcome and goal level and developing tools for measurement purposes.
• Strong experience in evaluation methodologies such as outcome mapping and Most Significant Change.
• Experience in integrating gender and inclusion into project design and MEAL aspects.
• Successful track record of implementing effective MEL systems, including experience in quantitative and qualitative data collection and management.
• Experience in gathering learnings and promoting their application.
• Proven analytical and problem-solving skills to understand the range and content of the organization’s thematic work and provide practical solutions to operational challenges.
• Commitment to and ideally an understanding of safeguarding.

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ACCOUNTABILITIES

Proposal Development & Budgeting

• Support the preparation of budgets for concept notes and proposals under the guidance of the Finance & Systems Manager
• Assist in compiling budget narratives and ensuring all necessary costs are included.
• Help prepare budget templates for upload into the accounting system.

Award and Financial Management

• Track budget versus actual expenditure and flag variances for discussion with project teams.
• Assist in the monitoring of donor expenditure and co-financing requirements.
• Ensure accurate cost allocations and assist in correcting any mischarges.

Donor Reporting & Compliance

• Assist in the preparation of timely and accurate donor financial reports.
• Support in aligning expenditure with donor and internal compliance requirements.
• Support the preparation for donor and project audits.
• Help coordinate timely donor claims and payment follow-ups.

Partnership Support

• Assist in the preparation of sub-award agreements and tracking of partner disbursements.
• Support partner liquidations and reconciliation of advances.
• Participate in partner due diligence processes and follow-up on financial issues.
• Contribute to capacity building for partners on financial and compliance matters.

Monitoring & Documentation

• Ensure financial documents are properly filed and readily accessible for audits and reporting.
• Assist in tracking award close-out activities including preparation of reconciliations and deactivation in the system.

General Support

• Provide day-to-day support to the Finance and Systems Manager and program teams on financial queries.
• Coordinate with procurement, admin, and M&E teams to ensure financial documentation is complete for reporting and audits.
• Stay updated on donor compliance requirements and support team learning.

Sensitivity on Gender Equality and Social Inclusion:

Should have respectful beliefs regardless of their gender, age, sex, race, ethnic background, culture, different ability, nationality, religion, and marital status. Is sensitive and adaptable to gender and social inclusion and adopts inclusive practices. Responds and behaves appropriately in different situations.

Safeguarding

It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work with, including vulnerable adults and children.

Practical Action believes that it is unacceptable for anyone to experience exploitation or abuse in any form, anywhere. All staff members undergo mandatory Safeguarding training and are expected to always commit/adhere to our Safeguarding Policy whilst working for or on behalf of Practical Action.

PERSON PROFILE

To be successful in the role, the ideal candidate should meet the following requirements:

Experience & Knowledge

• Bachelor’s degree in Finance, Accounting, BCom, or a related field.
• CPA II or higher is required.
• Minimum of 3 years’ experience in a finance or grants role, preferably within the NGO or development sector.
• Basic knowledge of donor compliance and grants management processes.
• Experience with budgeting, reporting, and reconciliations.

Essential

• Good command of Microsoft Excel and accounting systems (experience with Business Central is an added advantage)
• Strong attention to detail and accuracy in financial work.
• Good interpersonal and communication skills.
• Ability to manage time effectively and meet deadlines.
• Willingness to learn and grow in a donor-funded environment.
• Team player with the ability to collaborate across functions.
• Commitment to gender equality and social inclusion.
• Demonstrates sensitivity and respect for diversity across gender, culture, religion, and ability.

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