ROLE PURPOSE

• The PDQI intern will be part of Save the Children Kenya and Madagascar Country Office.
• He/ She will provide coordination support to the Programme Development Quality and Impact (PDQI) team under the guidance of the Director of Programme Development and Quality.  
• The PDQ intern will support the day-to-day work of the PDQI team including; work planning, information management, coordination of processes and research. He/she will work closely with the ACCM team and contribute to the department’s priorities under the guidance of the Head of  A&C and the Comms & Media  Manager.
• The intern’s tasks will vary depending on the needs and ongoing work of the PDQI team. 

SCOPE OF ROLEReports to: 

• Director of Programme Development Quality  and ImpactStaff Reporting to this Post: N/AKey working relationships: PDQI staff members  

KEY AREAS OF ACCOUNTABILITY

The intern’s tasks will vary depending on the needs and ongoing work of the PDQI team, and may include:

• Programme Management and Administrative SupportPrepare programme documents, such as work plans , reports as needed
• Provide administrative support to the programme team in the organization of events, meetings and workshops, etc.Maintain the PDQI team’s calendar including team meetings, travel schedules and leave plans
• Maintain and organize up-to-date hard and electronic files for easy access and retrieval.Assist the DPDQI in tracking action points from the PDQI’s  annual priorities and  work plans Support effective  internal communication including through maintaining PDQI’s SharePoint site/page and maintaining and updating team’s databases and mailing lists
• Collaborate with the DPDQ and PDQI team members to building new and/or maintaining existing templates, tools and tracking systems for ensuring smooth operations across teams
• Conduct research and analysis (as needed) with a view to assisting with the development of programming and advocacy strategies aligned to the Country Strategic Plan.
• Participating and facilitating all relevant PDQI meetings to learn and grow professional skills
• Contribute to the organization’s ACCM efforts and gain practical experience in the field of advocacy, campaigns, communications, and media.Other duties as assigned.  
• Knowledge management and learningWork with IT, Technical Specialists and MEAL team to upload and update reports and other documents to SharePoint, TEAMS, the Global Resource centre; andWork with the Head of MEAL to facilitate collaboration with other departments by supporting to organize knowledge-sharing events/platforms such as learning webinars, program learning meetings, communities of practice as well as documenting outcomes from such platforms.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Science in Development Studies, Project/Community Development, Bachelor of Arts in international development or related field.
• An interest in advocacy and social justice issues
• Strong written and verbal communication skills
• Detail-oriented and highly organized
• Ability to work independently and collaboratively
• Proficient in Microsoft Office SuiteProficiency in Adobe Suite package (added advantage)

Specific Requirements

• Proven capacity to collaborate effectively with a range of internal and external stakeholders.
• Knowledge and interest in humanitarian and development work
• Strong written and verbal communications skills required
• Good knowledge of common MS computer applications
• Ability to work under pressure and multi-task
• Strong organizational skills, attention to detail
• Additional job responsibilities
• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.Child Safeguarding
• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.Safeguarding our Staff
• The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
• Health and SafetyThe role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures. 

Deadline: 23 Nov 2025

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ROLE PURPOSE:

• The Awards Management intern will provide overall support to all Awards and Implementing partners.
• He/she will liaise with all relevant departments to ensure the effective management of the awards. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:
Reports to: Awards Assistant
Key contacts: Head of Awards, Awards and Partnership Coordinator
Dimensions:

• Save the Children has been operational in Kenya since the 1950s, supporting children through both development and humanitarian relief programs.
• These initiatives are delivered directly and in collaboration with local partners. Our current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition, and water, sanitation, and hygiene (WASH).In 2012, as part of a global reorganization, Save the Children unified the operations of Save the Children UK, Canada, and Finland into a single entity in Kenya. In February 2014, we completed a second transition by merging with the British INGO Merlin, integrating their health and nutrition programs into our portfolio.
• Today, Save the Children maintains an operational presence in Nandi, Kajiado, Dadaab Refugee Camp, Kakuma Refugee Camp, Garissa, Mandera, Turkana, and Wajir, and works through partners in many other regions across the country. We employ approximately 230 staff, including members of the Global team who are hosted and hired in Kenya, but support Save the Children International (SCI) global operations. In 2025, our annual operating budget was approximately USD 20 million.

Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Proposal development  Ensure all award documentation at proposal stage is managed and processed in a timely manner and uploaded onto AMS and that the related workflows are run in a timely manner.

• Awards, Partnerships and AMS Management  
• Support in preparing for the monthly Award and Partner review meetings, record action points from the meetings and circulate these promptly.  Support in conducting partner vetting and partner assessments  Support in preparation of partner agreements.  
• Support in preparation of partner payments.  
• Support in planning for and conducting partner monitoring visits.  
• Support in ensuring award kick off meetings are planned for in a prompt manner and the planning is well-coordinated with the other relevant functions.    
• Play a role in developing overall analysis of budget vs actual expenditures (BVA) for monthly review meetings.  
• Maintain the income tracker and funding tracker, and also share the status with the team on a weekly basis.  Maintain the close out backlog tracker and do regular follow ups with the various teams to ensure close out of pending SOFs.  
• Support the Awards Assistant to populate and share the partner reporting tracker and also update the Awards 
• Management System (AMS) on a timely basis.  
• Support the Awards Assistant in sending out timely calendar invites for the award led meetings  
• Support in taking action points in the award led meetings and further getting this reviewed and circulated on a timely basis.
•  Support in putting together management information from AMS to the rest of the team via a portfolio analysis report on a monthly basis showing information on awards in pipeline, active awards, awards under amendment, high risk awards and closed awards.  
• Ensure that AMS is effectively maintained, up to date and accurately records the audit trail for all awards and sub-awards.
• Donor Compliance  Support on donor compliance to ensure requirements such as reporting deadlines, implementation period, amendment timing/procedures, audit and SCI award management policies are well understood and adhered to.

DESIRED COMPETENCIES
Delivering Results  

• Establishes clear and compelling objectives with teams and individuals and monitors progress and performance  Holds others accountable for achieving results and challenges underperformance
• Working effectively with others  
• Puts mechanisms in place to ensure effective collaborative working across boundaries  Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes  Breaks down silo working and challenges behaviours that are not collaborative
• Problem Solving and decision making  
• Identifies and addresses root causes of long-term problems facing legacy awards  Brings in external perspective to ensure decision making remains relevant and future focused  Explores and analyses external trends and their potential impact on strategic choices  Takes calculated risks and has the courage to stand by decisions despite resistance

Leadership and Developing Others  

• Delivers needs-based results in complex and fast-changing contexts  
• Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions  Demonstrates courage by willingness to confront difficult situations and take potentially unpopular decisions  
• Actively encourages a team environment where team members feel able to contribute, champion or challenge decisions  Conveys complex strategic issues with clarity, brevity and confidence  Develops and implements processes to ensure that the workplace is inclusive and the talents of individuals are harnessed to achieve individual and organisational success.

QUALIFICATIONS AND EXPERIENCE

• Essential  Bachelor’s qualification in Commerce, Economics, Business Administration or equivalent.  
• Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities.  
• Very strong capacity for attention to detail, problem solving, and analysis of trends.  
• Computer literate (i.e. Ms Office and knowledge of grant management and financial systems would be an added advantage).  
• Cultural awareness and ability to build relationships quickly with a wide variety of people.  
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure.  
• Strong communication (written and spoken), and interpersonal skills in English, with experience in a multicultural setting
• Desirable  Experience with Save the Children award management policies, procedures, systems, and Save the Children’s award management system (AMS).  
• Experience of project management, M&E management or funding coordination.

Deadline: 23 Nov 2025

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