Key Responsibilities

The Inbound Logistics and Administration Manager will be responsible for overseeing and managing the end-to-end process of inbound shipments to ensure timely, cost-effective, and compliant importation of goods. Key duties include:

Procurement Coordination

• Follow up with vendors to obtain Proforma Invoices aligned with material replenishment plans.

Import Documentation Management

• Apply for Import Declaration Forms (IDFs) in coordination with the clearing agent.
• Share IDFs with respective vendors and advise whether Pre-Verification of Conformity (PvOC) inspections are required.
• Confirm correct tariff classifications (HS Codes) for imported goods.
• Prepare and issue Marine Insurance Cover for all shipments prior to dispatch.
• Compile and submit complete and accurate import documents to clearing agents, including invoices, marine cover, bill of lading, packing lists, certificates of conformity/analysis, etc.

Customs Clearance & Compliance

• Raise requisitions for payment of import duties and related charges with the Finance Department.
• Track import shipments proactively to ensure timely clearance and avoidance of demurrage or storage fees.
• Verify accuracy and completeness of documents submitted by clearing agents to ensure compliance with Kenya Revenue Authority (KRA) and Kenya Bureau of Standards (KEBS) regulations.

Reporting & Communication

• Prepare and maintain accurate reports, including the Imports Tracker, Inbound Logistics KPIs, and regular updates to internal stakeholders.
• Support preparation of Local Purchase Orders (LPOs) as needed.

Record Keeping & Administration

• Ensure proper filing and documentation of all import records and related correspondence.

General Support

• Perform any other duties as may be assigned by the line manager from time to time.

Qualifications:

•  Bachelor’s degree in supply chain management, Logistics, Business Administration, or related field

Technical/Professional Experience:

• Able to communicate fluently in English – speaking, reading and writing.
• IT skills, MS Excel, PowerPoint, SAP etc.

Key Attributes:

Prepared to take Personal Accountability for tasks and activities.

–    Able to work within teams.