Key Responsibilities:

• Ensure protection, development and maintenance of hospital facilities
• Facilitate use of Information, Communication and Technology to enhance service delivery
• Ensure effective human resource management and development
• Prepare monthly staff returns
• Support performance management by providing guidelines and tools to staff
• Ensure quarterly performance appraisals by all staff are conducted ,documented and submitted
• Ensure effective financial management in accordance with Government financial and accounting procedures
• Ensure safety and security of employees and patients within the hospital premises in accordance with the disseminate Occupational Safety and Health guidelines to staff
• Ensures that a proper fire safety and disaster plan is in place
• Ensure employee and customer satisfaction surveys are conducted annually and the findings and recommendations implemented
• Ensure that quality assurance systems are in place for monitoring service quality and for investigating incidents and complaints in the hospital
• Ensure that staff complies with the MOH quality assurance guidelines.
• Providing oversight in the procurement function and endorsing procurement documents under delegated authority from the Chief Executive Officer
• Protecting hospital land from encroachment and hospital property from burglary and pilferage.
• Ensuring deployment of security personnel to provide security and patrol the hospital and man gates at all times.
• Coordinate the preparation of the hospital annual operating plan and budget
• Ensure utilization of funds on planned activities is in accordance with the Authority to Incur Expenditure (AIE) and other financial regulations.
• Ensure reliable provision and efficient utilization of electricity, water, gas and communication supplies to the hospital.
• Ensure routine maintenance of motor vehicles and cycles.
• Maintenance of buildings non-residential
• Ensure timely repairs, rehabilitation or alterations to hospital buildings in consultation with the County Works Officer.
• Compound upkeep, Ensure that the hospital compound is well maintained
• Ensure that the hospital registry is functional at all times
• All administrative correspondence to and from the hospital are properly filed in the administration files.
• All correspondence or information about individual members of staff is filed in their respective personnel files.
• Ensure that the mortuary is clean and free from foul smell at all times.
• Ensuring that mortuary coolers and fridges are maintained in good condition
• Prepare and submit monthly or quarterly reports to the Medical Superintendent

Safeguarding:

• Demonstrates a commitment to upholding the highest standards of integrity and professional conduct by preventing any form of abuse, exploitation or harassment.
• Promotes a safe and respectful environment for clients, colleagues and communities whilst promptly reporting any safeguarding concerns in accordance with IRC policies and procedures.

Key Result Areas:

• Infrastructure development and maintenance
• Human resource management and development
• Performance management
• Financial management and sustainability
• Occupational Safety and Security
• Satisfaction surveys
• Quality assurance
• Procurement Security for staff and patients
• Security for staff and patients
• Provision of utilities
• Transport management
• Estate management
• Records and Information management

Required Qualifications:

• Bachelor’s degree in Business administration, Health administration, or an MBA with Healthcare focus
• 3-5 years’ experience in a Management position preferably in a health sector
• Minimum three years’ experience as a Senior Health Administrative Officer in a high-volume hospital