ACCOUNTABILITIES

Proposal Development & Budgeting

• Support the preparation of budgets for concept notes and proposals under the guidance of the Finance & Systems Manager
• Assist in compiling budget narratives and ensuring all necessary costs are included.
• Help prepare budget templates for upload into the accounting system.

Award and Financial Management

• Track budget versus actual expenditure and flag variances for discussion with project teams.
• Assist in the monitoring of donor expenditure and co-financing requirements.
• Ensure accurate cost allocations and assist in correcting any mischarges.

Donor Reporting & Compliance

• Assist in the preparation of timely and accurate donor financial reports.
• Support in aligning expenditure with donor and internal compliance requirements.
• Support the preparation for donor and project audits.
• Help coordinate timely donor claims and payment follow-ups.

Partnership Support

• Assist in the preparation of sub-award agreements and tracking of partner disbursements.
• Support partner liquidations and reconciliation of advances.
• Participate in partner due diligence processes and follow-up on financial issues.
• Contribute to capacity building for partners on financial and compliance matters.

Monitoring & Documentation

• Ensure financial documents are properly filed and readily accessible for audits and reporting.
• Assist in tracking award close-out activities including preparation of reconciliations and deactivation in the system.

General Support

• Provide day-to-day support to the Finance and Systems Manager and program teams on financial queries.
• Coordinate with procurement, admin, and M&E teams to ensure financial documentation is complete for reporting and audits.
• Stay updated on donor compliance requirements and support team learning.

Sensitivity on Gender Equality and Social Inclusion:

Should have respectful beliefs regardless of their gender, age, sex, race, ethnic background, culture, different ability, nationality, religion, and marital status. Is sensitive and adaptable to gender and social inclusion and adopts inclusive practices. Responds and behaves appropriately in different situations.

Safeguarding

It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work with, including vulnerable adults and children.

Practical Action believes that it is unacceptable for anyone to experience exploitation or abuse in any form, anywhere. All staff members undergo mandatory Safeguarding training and are expected to always commit/adhere to our Safeguarding Policy whilst working for or on behalf of Practical Action.

PERSON PROFILE

To be successful in the role, the ideal candidate should meet the following requirements:

Experience & Knowledge

• Bachelor’s degree in Finance, Accounting, BCom, or a related field.
• CPA II or higher is required.
• Minimum of 3 years’ experience in a finance or grants role, preferably within the NGO or development sector.
• Basic knowledge of donor compliance and grants management processes.
• Experience with budgeting, reporting, and reconciliations.

Essential

• Good command of Microsoft Excel and accounting systems (experience with Business Central is an added advantage)
• Strong attention to detail and accuracy in financial work.
• Good interpersonal and communication skills.
• Ability to manage time effectively and meet deadlines.
• Willingness to learn and grow in a donor-funded environment.
• Team player with the ability to collaborate across functions.
• Commitment to gender equality and social inclusion.
• Demonstrates sensitivity and respect for diversity across gender, culture, religion, and ability.