Position Summary:

• This is a full-time position, and we are seeking a professional with significant experience setting up financial systems, particularly for organizations transitioning from fiscal hosting.
• The ideal candidate will possess strong expertise in programmatic budgeting and grants administration to support business development and donor compliance.

Key Responsibilities

• Develop and Strengthen Financial Systems and Procedures
• Set up an efficient accounting system (e.g., QuickBooks).
• Develop a comprehensive Finance Manual and Standard Operating Procedures (SOPs).
• Ensure all financial transactions are accurately documented and recorded according to organizational policies, international accounting standards, and local legal requirements.
• Train other relevant staff on how to use the accounting manual and SoPs.
• Budgeting and Donor Financial Reporting
• Collaborate with program and fundraising teams to develop program and organisational budgets.
• Prepare timely, accurate donor financial reports per contractual obligations and donor requirements.
• Monitor programme expenditure against approved budgets, ensuring the appropriate allocation and utilisation of donor funds.
• Support the processing and closure of donor contracts, ensuring compliance with
• internal financial and grant management procedures.
• Liaise with programme teams and the fiscal host to ensure correct coding, documentation, and classification of donor-funded activities.
• Day-to-Day Financial Operations
• Coordinate with the current fiscal host to ensure accurate expense tracking, timely account reconciliations, and efficient payment processing.
• Support the preparation of monthly and quarterly financial reports, including expenditure projections, budget versus actual analysis, and variance reports.
• Participate in Senior Management Team (SMT) meetings, providing updates on financial performance, risks, and administrative developments.
• Re-Granting and Partner Financial Oversight
• Provide financial oversight of re-granting processes in collaboration with the Head of Programs and Partnerships.
• Conduct due diligence, financial risk assessments, and capacity appraisals for prospective sub-grantee partners.
• Review financial reports that partners submit and provide recommendations for disbursements and financial compliance.
• Monitor and review audited financial statements of programme partners, and ensure adherence to contractual and regulatory requirements.