Key responsibilities

• Filing of Financial Documents
• Filing of Financial Documents Ensuring that payment requests are in line with the finance procedures and that the procedures used to guide the financial operations in the office.
• Maintain accurate filing of financial documents including invoices, receipts, bank statements, financial reports, and contracts
• Ensure all documents are filed in accordance with Trócaire’s record retention policies and procedures.
• Ensure all documents are fully signed, stamped and completely supported.
• Categorize and index files in an organized manner for easy retrieval and audit purposes
• Document Retrieval
• Retrieve financial documents when requested by the finance team or management.
• Ensure timely and efficient document retrieval for financial reporting, audits, or other requirements.
• Data Entry and Documentation
• Assist in data entry for accounting purposes, ensuring accuracy and completeness of records.
• Ensure all documents are accurately recorded and indexed.
•  Archiving of Records 
• Archive outdated records and documents as per guidelines.
• Ensure that archived documents are properly labeled, stored, and can be easily retrieved when needed.    Ensure all filing activities are in compliance with local financial and regulatory requirements.
• Assist in the preparation of documents for audit purposes by ensuring all required documents are properly filed and organized.
• Work closely with other team members within the finance department to ensure efficient handling of documents and filing processes.
• General Administrative Support
• Provide administrative support to the finance department by assisting with clerical duties as needed.
• Assist in any other tasks as directed by the Programme Finance Manager.
• Safeguarding Programme Participants-Children & Adults
• Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. More information on Trócaire’s safeguarding policies available here.
• Diversity and inclusion
• We welcome diverse applicants to join our inclusive workforce.
• Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.
• Diversity and Inclusion statement available here

Requirements

• Diploma/ Certificate in finance related field and/ or CPA Section 11
• Minimum 1 year experience in a similar role
• Strong computer skills, including in use of accounting software and MS office programs (Word, Excel, Outlook).
• Ability to work independently while also being a strong team player.
• Strong organisational skills, initiative, and ability to prioritise work.
• Ability to perform several tasks with attention to detail.
• Excellent communication skills (oral and written) to team members and partners.
•  Ability to maintain outstanding working relationships.
•  Strong problem solving and analytical skills.
•  Ability to show initiative and take responsibility.
•  Ability to work both independently and as part of teamwork.
•  Possesses an unwavering sense of integrity.
•  Ability to engage effectively and respectfully with a diverse group of team members and partners.
•  Commitment to, and understanding of, Trócaire’s aims, values and principles, including a commitment to principles of partnership, rights-based approaches, social justice and development.
• Knowledge of the Somali language and Environment is an added advantage