Responsibilities

• BUDGET: May act as Officer on behalf of and in the absence of programme managers at office outside of headquarters. • Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.
• Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
• Assists managers in the elaboration of resource requirements for budget submissions.
• Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
• Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.  Monitors integrity of various financial databases.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
• Periodic reconciliation of accounts (UMOJA system).
• GENERAL: Keeping up to date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafting or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters. • Maintaining and keep up-to-date files.
• May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties, as assigned.

Education

• High school diploma or equivalent.

Work Experience

• A minimum of (7) seven years of progressively responsible work experience in finance and accounting is required.
• The minimum years of relevant experience is reduced to two (2) for candidates who possess a first-level university degree or higher.
• Work experience with an international organization and/or with Global Fund Secretariats/Boards is desirable.
• Work experience with an Enterprise Resources Planning (ERP) system, such as Umoja or similar tool is desirable. Experience with Global Environment Facility (GEF) financial management is desirable.
• Experience with data analysis, reconciliations and reporting is desirable.