A Facilities and Property Manager, maintains and oversees a company’s grounds, buildings and equipment to ensure that a workspace is safe and functional. The duties include negotiating contracts with service providers, inspecting facilities to meet safety regulations and coordinating renovations and updates.

Key Duties/ Responsibilities

• Facilities Processes
• Facilities and Utilities Management
• Regulations, compliance & Permits
• Stakeholder Management
• Budgeting & Cost Control
• Facilities and Projects Reporting
• Professional Commitment at work
• Team Management

Key Outputs/Deliverables

• Facilities Processes
• Facilities & Utility management: Space standards and usage Repair and maintenance, Security, caretaking and cleaning & Energy management
• Regulations, compliance & Permits: Health, safety & environment in buildings, insurance (buildings and building works)
• Customer Service-Stakeholder management, tenants, landlords/ caretakers, management
• Budgeting, budgeting compliance & tracking
• People /Team management
• Reporting as per agreed parameters and timelines

Academic and professional Qualifications and experience required

• Bachelor’s degree in Facilities/ Property Management or in engineering, business, construction science and architecture.
• Certification in NEBOSH or IOSH
• Membership of the International Facilities Management Association (IFMA) or Kenya Property Developers Association (KPDA) or Institution of Surveyors of Kenya (ISK)
• Minimum 5 years’ experience of working in a similar facilities management role, within a medium to large organisation, including line management responsibility for a multi skilled team.

Key Skills and Competences

• Good organization and analytical skills
• Analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Good management skills
• Maintenance Management
• Project Management
• Ability to interpret building and architectural plans
• Willing and available to work after-hours and attend to call-outs as and when required
• Attention to detail but also the ability to see the implications for the bigger picture
• Organization, time management, prioritizing and the ability to handle a complex, varied workload
• Customer and Team orientated
• Proficient in MS Office and MS Outlook
• Ability to prioritize and evaluate Client demands and drive closure of actions/issues