Job Specifications
The duties and responsibilities of the officer will entail:-

• Ensuring security of information, documents, files, records, and office equipment in a registry/archives;
• Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained;
• Ensuring sorting, classifying, and indexing of documents for filing;
• Ensuring storage, updating and maintenance of personnel records and file index;
• Ensuring control in opening of open, confidential, and secret files; 
• Ensuring custody and Maintenance of Institute’s documents; 
• Planning appropriate office accommodation for registries;
• Ensuring that file movement records are updated and maintained; and
• Ensuring Digitization of the Institute’s documents for circulation and archiving.

Person Specifications
For appointment to this grade, an officer must have:

• Bachelors Degree in Information Science Management, Records Management or any of the Social Sciences plus a Certificate in Records Management / Information Management or its equivalent qualifications from a recognized Institution;
• Kenya Certificate of Secondary Education (KCSE) mean grade C + (C Plus) from the Kenya National Examination Council or equivalent qualification from a recognized institution;
• Proficiency in computer applications;

Key Competencies and Skills

• Organizational skills; 
• Strong communication skills; and
• Good interpersonal skills.