Primary Responsibilities:

• The Executive Associate, will be responsible for supporting many day to day functions of the Managing Director and Senior Leadership offices, including but not limited to the following:
• Calendar and diary management, assisting in scheduling of calls and meetings for senior leadership team, as well as administration for team-wide meetings;
• Help to develop and manage agendas, take minutes and ensure action items of calls and meetings – ensuring they are appropriately shared and executed;
• Assist with organisation of internal events including annual retreats, learning workshops and strategy meetings;
• Internal data management and organization including management of storage Drives; Â
• Support cross-team knowledge management and assist the Senior Leadership Team in donor reporting and relations,
• Support Executive leadership project management and planning through use of project management tools,
• Curate itineraries and briefing documents for senior management ahead of key events, meetings, and conferences,
• Other duties as may be assigned.

Safeguarding:

• Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals of safeguarding implementation.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.Â
• Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so.

People Specifications:

• The candidate for Executive Associate, Ultra-Poor Graduation Initiative should have a deep commitment toward international development and the eradication of extreme poverty.

Experience Requirements:

• Bachelor’s degree, with a preference given to candidates with degrees in international development, or policy and communications or other relevant field; or equivalent experience such as 4+ years experience in administrative role reporting directly to senior management
• Some experience with administrative support functions preferred.

Knowledge and Skills:

• Strong organisational skills and ability to work in a fast-paced environment;
• Highly self-motivated and strong ability to work independently;
• Proactive collaborator, with ability to effectively manage competing work streams and deadlines;
• Diplomatic, with strong interpersonal skills, and a high degree of cultural sensitivity;
• Excellent writing skills in English required.