Key Responsibilities

• Inbox Management & Communication Triage: Provide high-judgment inbox management for both Directors.
• Calendar & Scheduling: Manage and prioritize both Directors’ calendars, coordinating meetings, appointments, and internal discussions across multiple time zones.
• Travel Management: Coordinate with the Finance & Operations Team to lead travel arrangements, secure visas, and reconcile all post-trip expenses promptly for both Directors.
• Meeting & Event Coordination: Organize office meetings, prepare agendas, materials, minutes, and follow-up actions.
• Stakeholder Coordination: Prepare Directors for engagements with governments, NGOs, donors, and internal leaders.
• Communications Support: Draft, review, and proofread correspondence, reports, presentations, and internal documents for both Directors.
• Project & Task Support: Assist with ad hoc office projects or tasks as requested by either Director.
• Proactive Coordination: Anticipate the Directors’ needs and manage competing priorities efficiently.

Key Skills & Experience

• Bachelor’s degree or equivalent experience.
• 5+ years supporting senior leaders in an office environment.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Professional discretion and ability to handle sensitive information.
• Proficiency in Microsoft Office Suite, office collaboration, and AI tools.
• Proactive, detail-oriented, and able to anticipate the needs of multiple leaders.