The Events & Communications Intern role involves supporting the planning and execution events, including assisting with event checklists, vendor coordination, venue bookings, and guest management. The individual will also support communications efforts by drafting content, coordinating with partners, and handling event inquiries. On-site, they will help with setup, live coverage, and material distribution. Post-event tasks include drafting summary reports, analyzing feedback, and archiving assets. Additionally, the role includes maintaining the event calendar, preparing briefing packs, and organizing related documentation.

RESPONSIBILITIES

Pre-Event Planning & Coordination

• Assist in developing event checklists, timelines, and planning tools.
• Coordinate with vendors, including support for booking venues and arranging logistics.
• Help prepare guest lists and draft invitation letters/emails.
• Track RSVPs and compile attendee confirmations.
• Support the preparation, printing, and organization of event materials.

Communications & Promotion

• Support the communications team in drafting event-related content (e.g., announcements, social media posts).
• Coordinate with partners on joint promotional efforts.
• Manage event-related inquiries, including registration support and general questions.

On-Site Event Support

• Assist with event set-up and logistics on the ground.
• Support communications team with photography and real-time social media updates.
• Help manage distribution of materials and attendee support.

Post-Event Follow-Up

• Draft summary reports or event recaps.
• Assist in analyzing event feedback (e.g., from surveys or polls).
• Support the creation of post-event content and ensure all event assets are archived.

General Administrative Support

• Maintain an up-to-date event calendar.
• Assist in preparing briefing packs for internal and external stakeholders.
• Track, file, and organize all relevant documentation and communications related to each event.

Minimum Qualifications:

• Diploma or recently completed degree in Communications, Marketing, Public Relations, Journalism or a related field
• Prior experience (internship, volunteer, or entry-level) in event planning, coordination, or administrative support is an advantage.
• Proficiency in Microsoft office, Adobe Creative, Canva
• Strong organizational skills and attention to details
• Strong writing and editing skills including experience in writing blogs, articles, reports, and communication materials.