Scope of Work Â

• Develop and manage an event timeline and logistics plan for the board meeting activities.
• Source and negotiate with vendors,and suppliers ensuring value for money (catering,  transportation, gifts & souvenirs accommodation and board engagement day events etc.)
• Manage the board meeting event registration at the Karura Forest, support in developing and  circulating the events communication and provide on-site support to staff and the Board  members.Â
• Ensure all events and activities comply with relevant legal and regulatory requirements and  Greenpeace Africa SOPs.Â
• Conduct post-event evaluations and prepare reports on event success and areas for  improvement.Â
• Monitor vendor service delivery and ensure adherence to quality standards.
• Process vendor payments and invoices in consultation with GPAF Finance and Admin office.Â

Required Qualifications and Experience:Â

• Relevant Bachelor’s degree in Business Administration with specialisation in Logistics and events  management,or a related field.Â
• Minimum of 5 years of experience in event planning and logistics coordination for high level regional events, preferably in the non-profit sector.Â
• Proven track record of successfully managing a variety of events, including board meetings and  public engagements.Â
• Strong organizational and time management skills, with the ability to manage multiple projects  simultaneously.Â
• Excellent communication and interpersonal skills.Â
• Experience in budget management and financial reporting.Â
• Ability to work independently with flexibility to address adhoc requests.Â
• High Integrity on handling confidential data
• High degree of accuracy and attention to detailÂ
• A strong commitment to environmental issues and alignment with Greenpeace Africa values  Deliverables:Â
• Regular progressive activity reports.Â
• A clear detailed logistics plan with timelines.Â
• Investigated and booked ideal venues for the all Board engagement meetings and activities.
• Draft pieces of communications to staff and Board meeting attendees.Â
• Well managed programs for the events in adherence to the set timelines.
• Delivery of gifts and souvenirs for the Board members.Â
• Reporting:Â
• The consultant will report to the Regional Coordinator East Africa and work closely with Finance.Â