Key Areas of Responsibility

Inventory and Storekeeping:

• Maintain a well-organized and accurate inventory of maintenance tools, equipment, and supplies.
• Monitor stock levels and reorder items to maintain optimal inventory.
• Conduct regular stock audits and reconcile physical inventory with records.
• Label, tag, and categorize materials for easy retrieval and accountability.
• Maintain cleanliness and organization within the store areas.

Maintenance Planning and Scheduling:

• Develop and update preventive and corrective maintenance schedules in collaboration with the POMEC Manager.
• Coordinate with technicians to ensure timely execution of maintenance activities.
• Track and follow up on pending tasks, material needs, and equipment usage.

Vendor and Contractor Coordination:

• Liaise with external suppliers and contractors for repair services, parts procurement, and specialized maintenance.
• Ensure timely delivery of ordered materials and services.
• Evaluate supplier performance and maintain a preferred vendor list.
• Ensure all vendor activities comply with site safety and quality standards.

Record Keeping and Reporting:

• Maintain detailed records of maintenance activities, inventory movements, work orders, and procurement.
• Prepare and submit periodic reports on stock usage, maintenance performance, and budget adherence.
• Ensure digital and physical records are up to date and properly filed.

Logistics and Cost Control:

• Ensure efficient and timely delivery of supplies and parts to technicians and job sites.
• Assist in preparing budgets for maintenance materials and monitor actual expenditures.
• Identify cost-saving opportunities without compromising on quality or safety.

Safety and Compliance:

• Ensure store operations comply with safety, health, and environmental regulations.
• Support the maintenance team in following safe work procedures.
• Track and manage the disposal of hazardous or obsolete items in line with policy.

Communication and Coordination:

• Act as the communication link between maintenance staff, vendors, and other departments.
• Promptly report issues that may affect project timelines or equipment performance.
• Work closely with department heads and users to plan for future material needs.

Continuous Improvement:

• Recommend and implement improvements in store procedures and maintenance support processes.
• Adopt digital tools and software for better workflow, stock control, and scheduling.
• Support data analysis initiatives to improve decision-making and operational efficiency.

Qualifications

• Degree or a diploma in supply chain, Business administration, Enginerring or any other related field
• At least 3-5 years of experience in a similar role
• Excellent leadership, organizational, and time management skills.
• Strong organizational and planning abilities.
• Excellent written and verbal communication skills
• High attention to detail.
• Ability to work independently and under pressure.
• Proactive problem-solving skills
• Proficient in MS Office and inventory management systems