Registrar, Academic Affairs shall hold office for a period of four (4) years, renewable once subject to satisfactory performance.

Job Description

An officer at this level shall:

• Coordinate the preparation of teaching and examination time-tables ensuring that they come out on time and properly updated to guide in administration of academic programs and student assessment;
• Coordinate the preparation of the University academic calendars;
• Coordinate Academic Affairs and processing of examination, academic transcripts, and certificates for students;
• Coordinate graduation activities;
• Coordinate development and review of curricular;
• Coordinate the process of credit transfer, verification, and certification of academic qualifications of students seeking admission;
• Ensure strict conformance to rules and regulations that govern the implementation of the academic syllabus, students research program and students conduct within the University;
• Participate in the establishment of linkages with the industry and external organizations;
• Provide secretarial services to the University Senate and all committees relating to academic matters;
• Work closely with academic departments to ensure compliance with the requirements of professional, statutory and other regulatory bodies;
• Communicate, follow-up and implement decisions of the Management Board within the Academic Affairs Division;
• Manage efficient use of teaching and learning facilities;
• Manage graduation and convocation ceremonies;
• Facilitate training needs assessment among teaching and technical staff within the Academic Affairs Sub-Division;
• Prepare and approve the unit budget;
• Control the Unit expenditure;
• Account for the funds allocated to the Unit;
• Ensure proper records, use, safety and custody of assets allocated to the unit;
• Perform any other duty as may be assigned from time to time.

Requirements for Appointment

• Be a holder of an earned PhD or equivalent degree qualification in a relevant area from a recognized and accredited University;
• Be at least a Senior Lecturer who has had experience in management (Chair of Department/Dean of Faculty or School); OR have served for at least three (3) years as a Deputy Registrar-Academic Affairs;
• Demonstrate a clear understanding of national development policies, goals and objectives and ability to integrate them into academic functions;
• Comply with the age requirements as stipulated in the relevant Public Service Commission guidelines;
• Fulfill the requirements of Chapter Six of the Constitution of Kenya 2010.

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Job Description

An officer at this level shall:

• Coordinate the preparation and implementation of the University Almanac;
• Coordinate Student admission;
• Coordinate the processing of examinations, academic transcripts and certificates;
• Coordinate Senate and Senate sub-committee meetings;
• Coordinate Staff management within the Unit;
• Compile programs on offer from schools and submit the same to KUCCPS to facilitate allocation of Government Sponsored Students;
• Attend to students’ requests and inquiries on matters of inter/intra school transfer, inter-university transfer, deferments/semester-offs, resumption/re-admission, among others;
• Ensure enforcement of Rules and Regulations governing examinations and conduct of students;
• Organize for the registration exercise for both new students and continuing students;
• Prepare quarterly reports for the Academic Affairs Unit;
• Compile undergraduate/postgraduate programs on offer from schools and prepare for advertisement of the same;
• Coordinate student disciplinary matters;
• Coordinate marketing of academic programs;
• Prepare the Unit budget;
• Prepare the Unit procurement plans;
• Manage expenditure of the Unit;
• Perform any other duty as may be assigned from time to time.

Requirements for Appointment

• Have Bachelor’s Degree from a recognized institution;
• Have Master’s Degree in relevant field from a recognized institution;
• Have at least twelve (12) years relevant administrative experience, three (3) of which at Senior Assistant Registrar or comparable position;
• Demonstrate a clear understanding of national development policies, goals and objectives and ability to integrate them into academic functions;
• Comply with the age requirements as stipulated in the relevant Public Service Commission guidelines;
• Fulfill the requirements of Chapter Six of the Constitution of Kenya 2010;
• PhD qualification in a relevant field will be an added advantage.

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