The Senior MEAL Officer is responsible for the development and the implementation of appropriate and viable Monitoring, Evaluation, Accountability and Learning (MEAL) systems that are in line with the ACTED’s global MEAL procedures and contributing to ensuring that ACTED’s projects and programs perform as planned.

Appraisal, Monitoring and Evaluation Systems

Technical and Systems Development

• Contribute to the development and updating of the country MEAL strategy, the consolidated MEAL work plan and MEAL frameworks for all ongoing projects;
• Ensure that MEAL findings are reflected and their recommendations are incorporated in future concept notes, proposals and implementation plans;
• Implement the MEAL policies and procedures as described in the ACTED MEAL standard guidelines and make sure that the tools are followed as applicable.
• Contribute to an effective roll-out of M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed.

MEAL Implementation and Management

• Develop the ToRs and mission plans and carry out assessments, monitoring and evaluations (baselines, mid-terms, endlines) as reflected in the ToR and mission plan;
• Develop and oversee the implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans;
• Closely supervise data collection activities and ensure that data collection teams are organized and resourced as needed, and that they deliver as per field mission plans and according to data quality standards;
• Maintain electronic and/or paper-based MIS systems for tracking and reporting all quantitative data and information including reporting on ACTED’s 16 global strategic program indicators;
• Analyze MEAL data and produce reports, factsheets with useful statistical analysis and presentation (charts, tables, histograms, box plots) as necessary in a timely manner;
• Measure and report on qualitative and quantitative input, process, output, outcome, impact, objective, and goal-level performance indicators for all projects;
• Provide data to the Project Development Team for use in preparation of reports to donors and other stakeholders, as required;
• Contribute to donor proposals and fundraising efforts (particularly logical-framework designs, formulation of SMART indicators and MEAL budgets) and reports;
• Provide MEAL related capacity building and awareness to implementing partners and other institutions supported by ACTED as appropriate;
• Represent ACTED in different forums on MEAL related issues when required.

Learning

• Contribute to proactive dissemination and use of knowledge gained through MEAL activities among Project Managers, Technical Coordinators and Project Development Manager/Officers;
• Contribute to organizing and facilitating learning events in order to capture best practices and lessons learnt when a project closes or as required;
• Document and share the lessons learnt and best practices on time and ensure that the knowledge gained contributes to the improvement of projects and influence the strategic development of future projects and activities;
• Support project implementation and improvement by providing timely information around project successes to be scaled up as well as challenges to allow ‘course correction’ throughout life of the program.

Beneficiary Complaints and Response Mechanism

Contribution to the Beneficiary CRM 

• Contributing to the implementation of the beneficiary Complaints and Response Mechanism (CRM) for the country mission in line with ACTED standard beneficiary CRM procedures;**
• Contribute to the proper management of the project CRM central database;
• Build capacity and understanding among ACTED staff, partners and contractors on beneficiary accountability and CRM.

MEAL Team Management

• Ensure that staff under the direct responsibility understand and are able to perform their roles and responsibilities;
• Manage MEAL Officers, Assistants, CRM Monitors, MEAL Interns & Enumerators delineating their responsibilities and follow-up the work plans and day-to-day activities;
• Ensure a positive working environment and good team dynamics;
• Manage interpersonal conflicts among team members;
• Undertake regular appraisals of relevant staff;
• Identify the MEAL training needs of team members and discuss plans with the Coordination for both internal and external trainings;
• Coach, train, and mentor MEAL Officer, Assistants, CRM Monitors, MEAL Interns and Enumerators with the aim of strengthening their technical capacity, exchanging knowledge within the MEAL team;

Other

• Provide regular and timely updates on progress and challenges to supervisors and other team members;
• Participate in MEAL-related conferences and workshops when possible and stay up to date of best practices and new knowledge created in the field of MEAL;
• Perform any other related activities as assigned by immediate supervisor.

Requirements

• At least a Bachelor’s Degree in Statistics, Economics Monitoring and Evaluation, Development Studies or closely related to field; a Master’s Degree or processional certification in M&E is an added advantage.
• At least 4 years of work experience in MEAL; experience with humanitarian organizations is an asset.
• Proficient understanding of Monitoring and Evaluation, including the ability to work effectively with tight timelines, high quality standards, and demanding, potentially overlapping priorities.
• Experience of quantitative and qualitative social research methods to conduct monitoring and evaluation for humanitarian and development initiatives/interventions.
• Strong report writing skills coupled with excellent analytical skills in order to interpret qualitative and quantitative data and discern useful recommendations for programme implementation and development.
• Strong statistical analysis and IT skills, including use of SPSS, Stata, and Excel for data analysis.
• Knowledge in designing and deployment of mobile-based data collection tools (ODK) is an added advantage.
• Excellent English communications skills (both oral and written); knowledge of Swahili and local languages is an asset
• Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.

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The Field Officer (FO) directly executes activities in the implementation of 99GJQ project funded by the Coca-Cola Foundation (TCCF) and prepares written materials and progress reports on field activities. He/She ensures effective and timely completion of project activities, delivery of quality outputs and achievement of outcomes with maximum impact for beneficiaries. He/she reports directly to the Project Manager and works closely with the Community Mobilizer. He/she is a liaison office between Acted and project beneficiaries.

DUTIES AND RESPONSIBILITIES

Programming

Project Planning

• Prepare work plan and time schedules for implementing the project activities
• Support in identification and selection of required project inputs, tools and materials.
• Support in the development of data collection tools for women and youth empowerment activities and livelihood interventions.
• Identification and mapping of stakeholders, value chains and service providers within the project area.

Project Implementation and Follow-up

• Formation of Self Help Groups (SHGs)
• Planning for and training of SHGs on leadership, gender empowerment, financial inclusion,
• Enterprise Capacity Assessment and Coaching, value chains
• Explore the feasibility of potential value chains based on local conditions: natural resources, culture and traditions, trade routes, transport and infrastructure, and existing markets, skills and human capital.
• Support in market linkages and access to inclusive financial services for women’s groups through exposure visits for Microfinance Institutions (MFIs) and other inclusive financial service providers to local demonstration sites across the target communities.
• Provide technical support to women to establish a ‘Self-Help Group’ revolving fund model which will empower them to improve financial independence and resilience and develop capacity to self-invest.
• Support in development of simplified manuals in local languages as the basis for the training, the manuals will be used to train the women groups.
• Carry out stakeholder’s mapping within the intervention area.
• Support in the roll out of a resource use assessment tool that will seek to optimize resource use (including energy & water) and reduce waste within the enterprises.
• Plan and carry out value chain assessment and market analysis.
• Preparation of Bills of Quantities and submission for review by the Project Manager.
• Identification of training needs for inclusion during implementation of the SHE-GROW.
• project and other related projects. – Support project beneficiaries in identification of Income Generating Activities (IGAs) assess their viability and justification for support/funding.
• Planning and support in complementary livelihood skills training for young men in the intervention area through youth workshops to ensure equity and inclusion, and the continued buy-in of the wider community to the project.
• Ensure project activities are executed on time, meeting the target and within the budget; – Support in organizing exchange visits.
• Assist in trouble-shooting any unforeseen challenges during the project implementation.
• Provide regular and timely updates on progress and challenges to the Project Manager.
• Perform any other duties related to Acted’s projects as will be delegated from time to time by the Project Manager.

Documenting and Compliance

• Collect and document success stories, lessons learned and challenges in implementation of Acted’s program activities.
• Develop and submit to the Project Manager field activity reports, monthly reports, progress reports and adhoc (as will be made necessary) reports.
• Keep record of all project activity documents, in particular beneficiary list, Bills of Quantities, activity reports, progress reports, photo updates, success stories, attendance sheets, etc.
• Maintain a beneficiary master database/tracker containing all beneficiary registration and baseline information as well as the project activities from which the beneficiaries benefitted and ensure the data is protected from misuse in line with Acted’s data protection policy.
• Adhere to, and respect Acted’s Code of Conduct, FLATS procedures and donor requirements. – Regular collection of photos, videos and stories related to project activities.

Beneficiary Engagement and Accountability

• Adhere to Acted’s Code of Conduct and treat all beneficiaries with respect and without any discrimination based on nationality, race, ethnicity, tribe/clan, gender, religious beliefs, political opinion, health status or disability.
• Identify and select beneficiaries according to the agreed criteria.
• Communicate Acted’s Accountability & Feedback Mechanism to target communities and participate in solving complaints related to the project in coordination with MEAL.

Internal Coordination

• Maintain regular updates and response to internal communication via email, SharePoint and any other channels adopted by Acted.
• Participate in area project planning meetings with the project team.
• Participate in Acted Country Weekly Coordination Meetings

External Coordination and Stakeholder Engagement

• Undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation;

Partner Management

• Participate in review meetings with partners.

Security

• Familiarize with Security policies, SOPs and they follow them accordingly.
• Provide security info/updates to the Project Manager

Human Resource

• Follow-up the work plans and day-to-day activities of enumerators and other daily workers as may be engaged in project activities.
• Manage the enumerators and other daily workers in cooperation with the Project Manager;

Monitoring

• Follow up and monitoring of women and youth empowerment activities and livelihood activities in area of jurisdiction.
• Attend other project(s) activities as may be directed by the project Manager

Logistics

• Development of activity BoQs, OFs for submission to Logistics upon review by the Project Manager;
• Send accurate and precise OFs and BoQs in a timely manner;
• Ensure proper management and use of the project assets and stocks;
• Plan project team movements based on available fleet, budget and applicable policies

 Finance

• Forecast monthly cash requirements for project activities and submit to the Project Manager for review.

Quality Control

• Ensure efficient use of resources in execution of project activities;
• Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities;
• Monitoring of the project activities implemented by partners (if any) in the field;
• Document lessons learned and best practices and share them with the Project Manager to reflect in project planning and decision making.

Grant Management

• Ensure adherence to Acted and donor procedures;
• Preparation of progress reports, ensuring the quality and accuracy of technical information for project activities
• Contribute to new proposal development process through development of BoQs and provision of programmatic advice related to contextual knowledge.

Protection mainstreaming

• Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, Acted staff, partner agencies, casual labours etc).

Other

• Offer technical support and inputs to other projects in similar sectors;
• Any other project related tasks as assigned by the Project Manager.

Qualifications/Skills Required

• Bachelor’s Degree in Disaster Risk Reduction, Sociology/Social Science, Community Development, Rural Livelihoods or related field.
• Food Security, women & Youth empowerment and/or Livelihoods Programming or related development field
• At least 3 years work experience in a relevant programming field preferably with an INGO.
• Experience in implementing projects in areas that are prone to resource-based conflicts is an added advantage
• Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.
• Ability to take initiatives, team player who is able to work with minimum supervision
• Must have outstanding oral and written communications
• Knowledge in communicating in local (Turkana) language
• Knowledge and understanding of the Project area (Lorengkippi) will be a plus
• Computer literacy, particularly in MS Office 365; Word, Excel, and PowerPoint;
• Analysis and problem-solving skills with ability to make sound judgement
• Ability to work closely with communities, partners, local/government authorities
• Proactive, results-oriented and service-oriented
• Attention to details, accuracy and timeliness in executing assigned responsibilities
• Familiarity with the humanitarian coordination system is an advantage.
• Willingness and ability to coordinate and supervise field work in a hardship environment, for extended periods of the time required.