Key Responsibilities

• Provide general administrative support, including managing correspondence, scheduling meetings, and maintaining records.
• Welcome visitors and ensure the office environment remains warm, professional, and lively.
• Handle basic bookkeeping tasks such as:
• Recording daily transactions
• Processing invoices and receipts
• Assisting with petty cash management and expense reports
• Support the team with document preparation, filing, and data entry.
• Coordinate office logistics, including supplies, deliveries, and maintenance.
• Assist with preparing simple reports and maintaining organized files (both digital and physical).
• Proactively identify areas for improvement and take initiative to streamline office operations.

Requirements

• Diploma or degree in Business Administration, Accounting, or a related field.
• At least 4 years of administrative experience (experience in bookkeeping is an added advantage).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Comfortable working independently with minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic accounting tools/software.
• A positive, lively attitude and a natural ability to keep the office energy upbeat.

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KEY DUTIES & RESPONSIBILITIES

ADMINISTRATION

• Responsible for the coordination and supervision of the administrative function and any outsourced services of the organization including management of premises, facilities, office equipment and property;
• Implementation of departmental strategic work plans;
• Provide strategic direction on administration through development and implementation of administrative strategies, policies, procedures, and systems;
• Implementation of departmental policies such as CSR;
• Oversee the allocation, tracking, and condition monitoring of all company equipment and assets;
• Maintain an up-to-date inventory of all company equipment and assets in liaison with Finance department, coordinate the decommissioning, transfer, or disposal of obsolete equipment in line with asset disposal policies.
• Support procurement and onboarding processes for new office equipment, including tagging and documentation.
• Responsible for all insurance class renewals, claims reporting and updates, under all classes of insurance
• Ensure offices are adequately stocked and equipped for daily operations, including consumables and general supplies;
• Provision of all staff airtime;
• Provision and management of vehicle hire and distribution to staff
• Management of fuel;
• Manage logistics for staff travel, accommodation, and transportation needs.
• Coordinate internal events and meetings through effective administrative planning and venue readiness.
• Develop and monitor implementation of the Human Resources and Administration Departmental budget
• Ensure compliance with internal policies and regulations relating to administrative operations and asset management.
• Responsible for obtaining and renewals of all company licenses

HUMAN RESOURCES

• Ability to interpret and implement human resources policies and procedures
• Manage employee relations, welfare, safety, and health to foster a conducive work environment
• Recruit, deploy and retain top talent for optimal alignment of Human Capital with the strategic mandate.
• Discipline Management
• Performance management
• Organization and coordination of training function
• Knowledge of the Kenya labour laws.

Team Leadership Required

• Supervise and support administrative staff
• Foster a high-performance culture through continuous feedback, training, and coaching of administrative personnel.

REQUIRED EDUCATION

• Bachelor’s degree in Human Resources or Business Related
• Professional postgraduate Certified Human Resources Professional with at least 5 years’ experience
• CHRP Certification
• Minimum 5 years of relevant experience in administrative and support services within a corporate setting preferable FMCG.
• Minimum 3-5 years of relevant experience as a Human Resource Generalist in a corporate setting preferable FMCG
• Male candidates are encouraged to apply.
• Must have good working experience with Microsoft Office especially Excel (advanced preferred), word, PowerPoint and good knowledge of Access
• Knowledge and previous use of a HRMIS system.
• Conflict resolution skills
• People and results driven orientation
• Excellent active listening, negotiation, and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company.