About the Role

The Associate Human Resource Business Partner (HRBP) is a role that focuses on aligning HR initiatives with the overall business strategy within the assigned cluster. The job holder shall act as a consultant and advisor to operational leaders on all people-related matters within the cluster/region. Additionally, the job holder shall be responsible for cascading HR initiatives across the business including talent management, performance management, and employee engagement.

Responsibilities

HR Guidance and Advisory

• Offer HR advisory and strategic advice to support the execution of business projects and organizational initiatives.
• Provide hands-on support to key people processes, including performance management, employee relations, talent development and change management.
• Foster strong relationships with stakeholders across the organization to deliver value-added HR services.
• Proactively communicate HR needs and solutions to the management and the broader HR department.
• Collaborate with HR Centers of Excellence (CoEs) and Shared Service Centers on key and strategic projects.
• As SME, provide guidance, coaching and training to other members of the People team, sharing expertise and best practices.

Talent Acquisition

• Candidate Sourcing: Assist in sourcing candidates and maintain an active pipeline/database of potential applicants 
• Schedule interviews and assessments with candidates and hiring manager
• Ensure accurate documentation of candidate progress throughout the recruitment process.
• Conduct pre-employment checks, such as reference verification and background screening
• Ensure recruitment activities adhere to company policies and relevant employment laws.

HR Operations & Compliance

• Responsible for overseeing various aspects of employee relations, labor relations and ensuring compliance with relevant employment laws and regulations.
• Ensure all staff contracting is done on a timely basis.
• Conduct sensitive workplace investigative interviews related to employee concerns and allegations of policy violations, interpersonal conflicts, and disciplinary matters.
• Oversee administrative policies and procedures, ensuring compliance with legal regulations and industry standards.
• Manage and oversee the process of employee payments within the company. 
• Ensure that employees are paid correctly and on time, contributing to employee satisfaction and organizational compliance.Maintain timesheets and attendance records for all employees, compile and share on a daily basis.
• Share attendance reports on daily basis
• Identify OSH needs through regular safety inspections and support follow-up actions and ensure completion of corrective measures.
• Support the Health and Safety function in closing all OSH audit gaps identified within the region
• In conjunction with the OSH function, coordinate training and sensitization exercises to ensure compliance (e.g., fire safety, first aid, PPE usage).
• Assist with the documentation and tracking of workplace incidents, near misses, and hazards.
• Leave Management – Keep track of leave liability, advise operations and HR leadership on leave schedules to ensure compliance to leave policy
• Disciplinary Process – Handle end to end disciplinary process from issuance of showcause, hearing process and verdict process
• Grievance Process Management – Handle all employee grievances emanating from the staff in accordance with grievance management process
• Conduct training and sensitization to staff on F4E policies and track compliance to policies
• Engagement discussions – conduct townhalls, one on one sessions etc to identify engagement levels, gather feedback and action points

Contracting

• Onboarding: Prepare onboarding documents and issue employment contracts after approval by the Manager, HRBP
• Ensure all statutory information (ID, NSSF, SHA, KRA PIN, BIO-Data) is gathered at the point of onboarding and ensure 100% compliance.
• Maintain up-to-date records of contracts and ensure timely renewals or terminations.
• Ensure 100% compliance with contracting.
• Offboarding: Ensure proper procedures are followed when contracts end or staff is terminated
• Plan and facilitate staff onboarding in span – Conduct onboarding training on company policies and regulations

Payroll Management

• Prepare payroll inputs using the assigned format 
• Ensure 100% accuracy on all payroll data that is submitted
• Timeliness: Ensure payroll data is submitted on timely basis in accordance with the payroll cycle
• Handle of payroll queries emanating from the staff and in addition conduct sensitization of payslip awareness – SHIF, NSSF, AHL, PAYE etc.

Employee Engagement and Communication

• Lead employee engagement initiatives to align staff interests with business objectives, leveraging insights from employee engagement discussions to enhance engagement strategies.
• Ensure clear and effective HR communication, managing employee engagement campaigns and aligning them with global HR messaging.

Reporting

• Submit weekly field visit reports in the prescribed format.
• Prepare and deliver ad hoc HR reports as required.
• Generate and share route planning reports to support operational efficiency.
• Compile and present comprehensive monthly HR reports to inform decision-making

Does this sound like you? 

• Degree in Human Resources, Psychology, Business or any other related field
• At least 3-5 years of work experience, working preferably as a HR Business Partner.
• Vast experience in HR operations & employee relations. 
• Proven expertise in aligning HR strategies with business objectives.
• Strong knowledge of employment legislation and best practices.
• Proactive, self-motivated, and capable of working independently while ensuring follow-through on all initiatives
• Strategic thinker with keen attention to detail and a strong ability to execute strategy.
• Solutions-oriented with a positive, ‘can-do’ attitude, able to prioritize tasks, and navigate shifting demands effectively
• Passionate commitment to F4E’s vision and values
• Collaborative mindset, a can-do attitude and the ability to work across departments effectively
• Strong analytical, written, and leadership skills with a focus on meeting deadlines.