• The Administrative Manager is responsible for overseeing office administration and facilities operations, vendor and service management, administrative procurement, travel and logistics support, and administrative policy implementation to ensure a well-managed and cost-effective work environment for the petroleum business.

Key Responsibilities

• Office Administration & Facilities Management
• Oversee day-to-day office operations, reception, utilities, and facilities maintenance.
• Manage office security, access control, and workplace safety arrangements (as applicable).
• Coordinate office space planning, maintenance requests, and service delivery.
• Ensure a clean, functional, and professional working environment.
• Asset, Supplies & Administrative Procurement
• Maintain registers for office assets, equipment, and supplies, including periodic stock checks.
• Manage administrative procurement processes: quotations, purchase orders, deliveries, and service verification.
• Optimize administrative spend through cost control and vendor performance management.
• Vendor & Contract Management
• Manage service providers (cleaning, security, maintenance, travel agents, etc.) and monitor SLAs.
• Support contract administration, renewals, and compliance with internal procedures.
• Resolve service issues and ensure timely, high-quality delivery.
• Travel, Events & Logistics Support
• Coordinate travel arrangements, accommodation, and logistics support as required.
• Organize meetings, events, and internal engagements including venue and catering coordination.
• Support visitor management, staff onboarding logistics, and office communications.
• Administrative Policies, Records & Compliance
• Implement and improve administrative policies and procedures (document handling, approvals, office rules).
• Maintain administrative records and ensure confidentiality of sensitive information.
• Prepare periodic administrative reports and budget tracking updates.

Requirements

Key Qualifications and Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 5 years’ experience in administration/facilities management; oil &gas/industrial sector experience is an advantage.
• Strong vendor management, procurement coordination, and cost control capability.