We are seeking a highly organized, proactive, and professional Administrative Assistant to join our Kenya office located in Nairobi. The successful candidate will play a central role in managing day-to-day administrative functions, coordinating staff support, and ensuring efficient office operations. This position requires excellent organizational skills, attention to detail, and a strong passion for people, sustainability, and writing.

Key Responsibilities

• Maintain a well-functioning office environment by managing supplies, utilities, and administrative records.
• Coordinate internal communications, support welfare activities, and foster positive workplace culture.
• Assist in preparing RFQs and pre-qualification submissions, manage documentation, and ensure timely support to the business development and project implementation teams.
• Plan and manage travel itineraries, hotel reservations, transport, and event logistics.
• Track and renew company licenses, statutory registrations, and certifications.
• Prepare agendas, record accurate minutes, and circulate action points from staff and management meetings.
• Write and edit content for the company’s weekly newsletter, internal updates, and sustainability-focused communication, ensuring alignment with IACL’s brand.
• Handle petty cash, maintain supporting records, and ensure accurate system entries.
• Communicate organizational policies to staff and ensure compliance with guidance from the Finance & Admin Manager.
• Keep staff files, administrative records, and both physical and digital archives updated and secure.
• Facilitate new staff induction, ensuring smooth integration into organizational culture and systems.
• Act as the first point of contact for visitors and clients, providing professional representation of IACL.
• Ensure that internal and external communications reflect IACL’s vision, values, and sustainability focus.

Minimum requirements

• Degree in Business Administration, Business Management, Communications, Public Relations, or a related field from a reputable learning institution.
• Minimum of 3 years’ experience in a similar role, preferably in a service or consultancy related industry.
• Strong organizational, multitasking, and digital task management skills.
• Excellent written and verbal communication skills, including content development and reporting.
• Strong organizational, multitasking, and digital task management skills.
• High integrity and proven ability to handle confidential information discreetly.
• Proficiency in MS Office Suite and familiarity with tools such as Canva, Buffer, or similar.