Duties and responsibilities

Administrative Duties:

• Assist with general procurement  clerical tasks, including preparation of  RFQs, RFPs and their dispatch. 
• Assist in updating procurement performance monitoring tools. 
• Assist in ensuring well-coordinated inspection and processing of all deliveries. 
• Assist in efficient record-keeping of all the supplier files and records. 
• Efficiently execute all assigned out-of-office errands/assignments. 
• Assist in coordinating the processing of satellite campuses requirements to ensure seamless service delivery. 
• Assist in coordinating departmental/committee meetings and managing office calendars. 
• Maintaining and updating office records, reports, and databases, ensuring confidentiality and accuracy. 
• Support in compiling monthly or quarterly departmental reports, including gathering and summarising data. 

Driving Duties:

• Safely drive authorised personnel to meetings, appointments, and official engagements. 
• Ensure the assigned vehicle is clean, well-maintained, and in good working condition. 
• Monitor and arrange regular maintenance, servicing, and insurance renewals for the executive vehicle. 
• Maintain accurate travel logs, fuel records, and mileage reports. 
• Maintain confidentiality, discretion, and professionalism at all times. 

Qualification and experience

• A Business-related Certificate from a recognised Institution. 
• KCSE Certificate or equivalent. 
• Valid drivers license with a clean driving record. 
• At least 3 years experience as a D3 driver in a reputable institution. 
• Basic knowledge of office procedures and administrative support. 
• A Certificate of Good Conduct and Defensive Driving Course is an added advantage. 
• A valid institutional driver’s license will be an added advantage. 
• Past experience in logistics/supply chain operations will be an added advantage.