In this role, you’ll be responsible for handling the front desk reception area and overseeing procurement activities. You will be ensuring smooth office operations by welcoming guests, managing incoming calls, and coordinating Admin processes to maintain adequate office supplies and materials. You will act as a liaison between vendors and the company to ensure efficient and cost-effective purchasing of goods and services.

Job Description

• Greet and welcome visitors in a friendly and professional manner.
• Manage the front desk, answering phone calls, and directing inquiries to the appropriate department or individual.
• Handle incoming and outgoing correspondence, including mail, emails, and packages.
• Maintain the reception area, ensuring it is clean, organized, and welcoming.
• Source and purchase office supplies, equipment, and services as required.
• Identify reliable suppliers and negotiate contracts to ensure cost-effective purchasing.
• Track inventory levels and reorder materials as needed to maintain adequate stock.
• Coordinate with various departments to understand and fulfill their needs.
• Monitor and evaluate vendor performance to ensure high-quality and timely deliveries.
• Assist in coordinating meetings and events, including booking rooms, arranging catering, and preparing materials.
• Manage schedules and appointments for senior staff, as needed.
• Perform other general administrative tasks as assigned by the manager.
• Assist in managing and coordinating of staff activities and engagement.

Skills

Communication:

• Excellent verbal and written communication skills.
• Ability to interact professionally with visitors, clients, and vendors.

Organizational Skills:

• Strong ability to multitask and manage time effectively.
• Ability to handle administrative tasks with accuracy and attention to detail.

Customer Service:

• Friendly, approachable demeanor and the ability to handle inquiries and requests efficiently.
• Skilled at resolving issues and providing solutions in a professional manner.

Procurement:

• Ability to negotiate effectively with suppliers and vendors.
• Strong understanding of procurement processes and supply chain management.
• Ability to manage procurement budgets and inventory efficiently.