Key Responsibilities:

Project & Proposal Support

• Assist in preparing and submitting proposals aligned with RFP guidelines
• Coordinate proposal content with internal team members
• Support architectural project tasks (reports, presentations, documentation)

Office & Operations Management

• Maintain office supplies, receive deliveries, and manage a clean, organized workspace
• Coordinate with third-party providers (e.g. IT, tax consultants, ISO auditors)
• Track licenses, insurance, permits, and renewals

Finance & Record Keeping

• Assist with invoicing, expense tracking, and basic bookkeeping
• Maintain accurate filing systems for projects and internal operations

Communication & Client Support

• Answer phone calls and emails professionally
• Act as liaison for clients and internal staff
• Provide support with client communication and follow-ups

Marketing & Content Creation

• Manage and schedule posts across Instagram, LinkedIn, and Facebook
• Support creation of marketing materials (brochures, presentations, web content)
• Coordinate photo shoots, website updates, and graphic design tasks
• Conduct market research to identify potential clients and business opportunities

Required Specifications:

• Proven ability to manage diverse responsibilities (projects, office, finance, comms, marketing) and prioritize effectively in a dynamic environment.
• Previous experience working in the Architecture; Engineering; Construction industry would be considered an asset
• Advanced proficiency in Microsoft Office (Word, Excel, Power Point) ; Adobe Suite (InDesign, Photoshop).
• Excellent written and verbal communication skills are essential for interacting with clients, colleagues, and vendors.
• The ability to manage multiple tasks, prioritize effectively, and maintain organized records is crucial.
• Excellent customer service is essential for building positive relationships with clients.
• Understanding of basic marketing principles, social media management, and content creation is beneficial.