WAYS YOU CAN CONTRIBUTE

• Partner with the Executive Director to track and drive progress on strategic initiatives and leadership priorities.
• Conduct research and synthesize information to provide inputs that support informed decision-making.
• Prepare high-quality briefing materials, talking points, and recommendations for internal and external engagements.
• Provide proactive insights and timely updates to inform and guide executive-level responses and actions.
• Support the translation of higher education and collaborative strategies into operational plans in partnership with relevant teams.
• Facilitate integration of cross-cutting themes such as health systems, education theory, and pandemic preparedness into HECSI initiatives.
• Coordinate efforts that connect academic research, field experience, and policy insights to shape evidence-based programming.
• Support partnerships and program design initiatives that embed interdisciplinary content and address youth development needs.
• Ensure alignment and coordination across HECSI teams, promoting consistent internal communication and collaboration.
• Coordinate materials, briefings, and logistics for senior leadership, Board, and executive-level meetings.
• Support the design and dissemination of internal updates, communications, and key messages on behalf of the ED’s office.
• Oversee the day-to-day operations of the ED’s office, ensuring smooth coordination of meetings, travel, and correspondence.
• Serve as the primary liaison between the ED and internal/external stakeholders, ensuring professional and timely communication.
• Manage sensitive matters and priorities with discretion, professionalism, and confidentiality.
• Lead the planning and delivery of special initiatives and cross-functional projects on behalf of the Executive Director.
• Monitor progress of operational and strategic goals, identify risks, and ensure accountability for timely execution.

WHO YOU ARE

• Bachelor’s degree required; Master’s degree preferred.
• Formal training in Public Health Management, Project Management, Administration or Organizational Leadership is an asset.
• 12+ years of progressive experience supporting senior executives, ideally in a complex, matrixed organization.
• Demonstrated experience working with senior executives and handling confidential information with integrity.
• Proven ability to navigate matrixed environments and align cross-functional teams to strategic goals.
• High proficiency in managing executive calendars, travel, and briefings.
• Advanced use of tools such as Microsoft Office, Zoom, SharePoint, and other coordination platforms.
• Strong analytical and synthesis skills; able to filter and frame complex information quickly.
• Demonstrates sound judgment, emotional intelligence, and discretion.
• Exceptional communication and relationship management skills.
• Values kindness, respect, and inclusive collaboration.
• Comfortable managing competing priorities with calm, efficiency, and flexibility.
• Operates with integrity, attention to detail, and service-oriented mindset.