JOB PROFILE

The Deputy Director, Administration, will provide strategic leadership in administrative services to ensure efficient operations and optimal resource utilization within the Social Health Authority (SHA). This role oversees office administration, facilities management, transport and logistics, records management, and general support services. The position is responsible for developing and implementing administrative policies, enhancing operational efficiency, and ensuring compliance with regulatory requirements. Additionally, the role supports business continuity, security management, and the alignment of administrative functions with SHA’s overall objectives.

QUALIFICATIONS

• Fifteen (15) years cumulative experience, three (3) of which should have been at the level of assistant director or in a comparable position in the public or private sector.
• Bachelor’s degree in social sciences or administration/management from a recognized institution;
• Master’s degree in social sciences or administration/management from a recognized institution;
• Membership to a professional body, where applicable;
• Management course lasting not less than four (4) weeks at a recognized institution.
• Demonstrate a clear understanding of the SHI Act, 2023, and other laws relevant to SHA operations.
• Meet the requirements of Chapter Six of the Constitution of Kenya

Key Competencies and Skills

• Operational problem-solving skills
• Ability to develop long term integrated and cross functional operational plans
• Ability to operationalize strategy into action for the organization as whole
• Strong leadership and management skills
• Strong Negotiation skillsÂ
• Ability to drive change and innovationÂ
• Strong analytical and interpretative skills

Responsibilities:​​​​​​​

• Devising and implementing security procedures and policies;
• Planning of office accommodation/lay-out to ensure proper usage of space and providing means of effective work flow;
• Participating in reviewing and developing procurement policies and procedures for office supplies;
• Facilitating overall general office services;
• Maintaining office equipment and disposing of unserviceable equipment through approved procedures and policies;
• Ensuring general cleanliness;
• Controlling the location and movement of equipment;
• Coordinating security services of the Authority;
• Overseeing maintenance and provision of transport;
• Ensuring organization assets are safeguarded;
• Overseeing provision of transport, logistics, security, and other support services;
• Liaising with stakeholders on security matters;
• Coordinating investigations of all security incidences;
• Recommending rental management; ensuring smooth operations of administrative services; and
• Ensuring safe custody and proper handling of Authority’s vehicles and other resources, among others.