• We are seeking a detail-oriented Tender Intern to join our team. This internship offers a valuable opportunity to gain hands-on experience in the tendering and bidding process, supporting our efforts to secure new projects and contracts. The intern will assist in various stages of the process.

Key Responsibilities:

• Diligently search for and evaluate tenders from a wide range of sources.
• Support the tender team in reviewing tender documents, including RFPs, RFQs, and ITTs, to understand requirements and deadlines.
• Assist with compiling and organizing necessary documentation for tender submissions, ensuring accuracy, completeness, and compliance with all specifications.
• Assist with administrative tasks related to the tendering process, including photocopying, scanning, and binding.

Qualifications:

• Diploma or recently completed Bachelor’s degree in Business Administration, Procurement, Project Management, or a related field.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Basic understanding of tendering processes is a plus but not required.

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Purpose of the role

• To carry out day to day financial Operational activities within the given region
• To ensure accurate maintenance of accounts, book keeping, MIS Reporting, Statutory Compliance & Branch Control.

Areas of Responsibility & brief description

Responsibility

• Preparation of MIS/Ledger independently and ensure correct and complete accounting including all necessary reports to HO
• Checking bank statement for cash & DD credit and maintain the same in remittance tracker and Making DAR Reports and reconciling with the Online Fund Flow.
• Preparation of Month end provision and Intercompany Reconciliation.
• Ensure maintenance of Internal customer satisfaction index for the department
• Accurate & timely Verification of travel sheet and Imprest clearance.
• Ensure verification of vendor invoices & payment documents.
• Ensure timely remittance & RTGS & maintain complete documentation.
• Coordination with SSC and VFS Global staff for payment and other Queries.
• Routine task like Stop payment, DD cancellation, cheque cancellation, cheque deposition, receipt and manual payment.
• Coordination with the Travel desk for surrendered currency and correct accounting in SAP.

Qualification & Experience

Education:

• Graduate in Commerce & Accounts or Any other Equivalent Degree
• Additional: Post Graduate/ MBA in Finance
• Experience: Ideally 2 – 3 years’ experience in Finance & Accounts
• Knowledge & Key Skills: Proficiency with Microsoft Office