The objective of this assignment is to Design, Develop, and Implement a comprehensive Construction Project Management System that:

• Integrates the Bill of Quantities (BOQ) and schedule of works with procurement timelines and cash flow projections.
• Enables real-time material tracking through barcoding, with user-specific approval workflows.
• Generates interactive dashboards for management and Board-level reporting.
• Centralizes project documentation including site requisitions, audit reports, and meeting record

Scope of Work

• The selected development partner will be responsible for designing, building, and deploying the following components:
• System Design & Development
• A responsive web-based platform and cross-platform mobile application (Android core).
• Centralized relational database to house BOQs, procurement plans, requisitions, inventory, schedules, and audit logs.
• Document repository for meeting minutes, audit reports, and financial records.
• Role-based access control with defined user profiles (e.g., requester, reviewer, buyer, site verifier, auditor, board member).
• Core Functional Modules
• BOQ Management
• Upload and manage BOQs with standardized templates, unit costs, and total cost calculations.
• Schedule of Works Integration
• Align BOQs and procurement needs with project timelines and cash flow schedules.
• Procurement Planning & Workflow
• Full procurement process flow from requester → reviewer → buyer → storekeeper, with status tracking.
• Site Requisition & Inventory Management
• Barcoded material tracking from delivery to usage, verified by site personnel (requester, verifier, receiver). Historical logs must be maintained.
• Budget Monitoring & Payment Tracking
• Real-time comparison of planned vs. actual expenditures, including upload of approved budgets.
• Audit and Documentation Uploads
• Secure digital storage for internal and external audit reports, compliance documentation, and site visit records.
• Dynamic Reporting Dashboards
• Integrated with Power BI or Tableau for advanced analytics.
• In-built dashboards for quick reporting within the system interface.
• System Integration and Communication
• Use of web APIs for modular integration between web and mobile platforms.
• In-app notifications, SMS, and email alert functionalities for workflow communications
• Deliverables & Timelines (Project Duration: 4–6 Weeks)

Deliverable

• Inception Report & System Architecture – Week 1
• Functional Prototype (Core Modules) – End of Week 2
• Complete System (Web & Android App) – By End of Week 4–5
• Dashboard Integration (Power BI/Tableau) – Week 5–6
• User Training & System Documentation – Week 5–6
• System Deployment & Final Handover – By End of Week 6
• Post-Deployment Support & Maintenance – Six (6) months

Minimum Requirements

• Eligible firms must meet the following criteria:
• Proven experience in the design and implementation of workflow or ERP systems in construction**, engineering, or related industries**.
• Demonstrated ability to deliver cross-platform systems, with web and Android support.
• Capacity to design systems with multi-currency reporting and BI tool integration (Power BI/Tableau).
• At least 6 years of full-stack development experience, including use of modern frameworks (e.g., React, Kotlin, or equivalent).
• Previous work involving inventory, procurement, or construction ERP platforms is highly desirable.
• Capacity to deliver systems under tight timelines with high reliability.
• Experience working with not-for-profit organizations or international stakeholders is an added advantage.

Team Leader Qualifications

• The Team Lead must:Hold a master’s degree in software engineering, Computer Science, Information Systems, Mathematics, or a related field.
• Possess a bachelor’s degree in computer science or related discipline.
• Demonstrate practical experience in managing and delivering high-impact enterprise software solutions for large organizations.